Project Coordinator

4 weeks ago

Saint Paul, Minnesota, United States Power System Engineering Inc Full time
Project Coordinator

Join Power System Engineering Inc. as a Project Coordinator and take your career to the next level. As a key member of our team, you will play a crucial role in supporting our Utility System Planning & Services Studies Department, Vice President, Practice Area Managers, and Project Managers.

Key Responsibilities:
  • Embody our core values of People, Problem-Solving, and Progress in all aspects of your work.
  • Arrange appointments, prepare meeting minutes, memos, letters, reports, proposals, charts, contracts, and other documents with minimal supervision.
  • Assist with the preparation and submission of technical proposals in response to Request for Proposals (RFPs).
  • Support the preparation of technical reports, including proofreading, editing, formatting, printing, assembly, and submission to clients.
  • Collaborate with the Operations Department and project managers to prepare monthly invoicing.
  • Work with the Operations Department on office-related activities.
  • Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
  • Perform various internal administrative tasks, such as approving expense reimbursements, assisting with travel arrangements, coordinating intranet updates, and other tasks as needed.
  • Coordinate meetings, including external coordination with venues and internal coordination with attendees.
  • Collaborate with other PSE team members to improve efficiencies and work product, and with other project coordinators to create tools and processes to improve work product, workload, and resource planning.
  • Support marketing and business development efforts.
  • Assist with planning study report preparation, including Word documents, spreadsheets, tables, graphs, and other materials.
Requirements:
  • Bachelor's degree preferred; Associate's degree in technical writing, editing, administrative assistance, or a related field will be considered.
  • 2+ years of relevant experience, preferably with a professional services firm.

We are an Equal Opportunity/Affirmative Action Institution and do not discriminate on the basis of race, sex, gender identity, marital status, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin or any other characteristic protected by federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

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