Senior Administrative Coordinator

6 days ago


Westfield, Massachusetts, United States Arbors at Westfield Full time
About the Role

The Arbors at Westfield seeks a highly skilled Senior Administrative Coordinator to oversee and coordinate office operations. As a key member of our team, you will be responsible for ensuring the efficient execution of daily tasks, maintaining accurate records, and providing exceptional customer service.

Salary Range: $60,000 - $80,000 per year, depending on experience.

Job Responsibilities
  • Administrative Support: Provide administrative assistance to senior staff members, including calendar management, email correspondence, and data entry.
  • Office Operations: Oversee and coordinate office operations, including bank deposits, reconciliations, and maintenance of resident files.
  • Customer Service: Deliver exceptional customer service to residents, families, guests, and visitors, adhering to the Gold Standard of Customer Service.
  • Accounting and Finance: Maintain accurate records, complete billing, and prepare monthly reports. Ensure compliance with state, federal, and applicable health care, financial, and safety standards.
  • HR and Payroll: Assist with human resource-related matters, including new hires, status changes, paid time off, leaves of absence, and payroll processing.
Requirements and Qualifications
  • Detailed-Oriented: Must be able to maintain accurate records and perform detailed-oriented tasks.
  • Multitasking: Ability to multitask and prioritize tasks efficiently.
  • Organized: Must be highly organized and able to manage multiple projects simultaneously.
  • Technical Skills: Proficiency in QuickBooks and Microsoft Excel is required. Knowledge of Checkwriters payroll system is a plus.
Benefits
  • PTO
  • Health and Dental Insurance
  • Life insurance
  • Short and Long Term Disability Insurance
  • Health Care FSA
  • Dependent Care FSA
  • Paid Holidays/Floating Holiday
  • Pet Health Insurance Programs
  • Employee Assistance Plans
  • Retirement Account Assistance
  • Employee Appreciation Programs


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