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Administrative Support Specialist

2 months ago

Hillsborough, United States Van Cleef Engineering Associates LLC Full time
Job Overview

Our firm is currently in search of a dedicated and detail-oriented Office Assistant/Scanning Clerk to enhance our operational efficiency. As a mid-sized consulting civil engineering company, we specialize in various engineering services, including land development and municipal engineering.

The primary responsibility of this position will involve leading a significant initiative to digitize files and engineering documents, facilitating improved document management. Additionally, this role will serve as a backup for our switchboard operations. The ideal candidate will work approximately 18-20 hours per week, ideally spread over five days, during standard office hours.

Key Responsibilities:

  • Lead a document archival project to support the internal document retention strategy.
  • Review and organize document folders, sort files, and maintain accurate logs of documents.
  • Digitize records and ensure proper electronic storage in compliance with company protocols.
  • Provide regular updates on project progress.
  • Manage a multiline phone system effectively.
  • Offer general administrative assistance to engineering and administrative staff as required.

Qualifications:

  • 1-3 years of experience in general administrative roles; candidates with less experience may be considered for training.
  • Familiarity with document scanning and archiving processes is advantageous.
  • Proficient in operating a multiline phone system.
  • High School Diploma or equivalent; a college degree is preferred.
  • Exhibit a professional demeanor with clear communication skills.
  • Ability to lift document storage boxes weighing up to 25-50 pounds and perform bending or stooping as necessary.

Compensation for this position ranges from $16 to $18 per hour, based on experience.

We are an Equal Opportunity Employer (EOE) and celebrate diversity, committed to fostering an inclusive workplace for all employees.