Administrative Support Specialist

4 weeks ago


Chicago, Illinois, United States LHH Full time

LHH Recruitment Solutions has partnered with a growing organization to fill the role of an Executive Assistant in Chicago, IL. The ideal candidate will provide comprehensive administrative support to the CEO and EVP, including managing their calendars, scheduling meetings, and handling all phone calls to the CEO's line.

Key Responsibilities:

  • Executive Support: Provide administrative support to the CEO and EVP, including calendar management, meeting scheduling, and phone call handling.
  • Travel Arrangements: Coordinate and manage travel arrangements, including flights, accommodations, and transportation.
  • Expense Management: Prepare and submit expense reports for the CEO and EVP, ensuring accuracy and adherence to company policies.
  • Meeting Coordination: Schedule and organize business meetings, lunches, dinners, and other executive events.
  • Communication: Prepare and proofread correspondence and presentations, maintaining professional and polished communication both internally and externally.
  • Reporting and Documentation: Prepare and manage reports, including corporate budgets for general and administrative expenses.
  • Event Planning: Plan and execute company-wide events, ensuring all details are managed efficiently.
  • Meeting Management: Coordinate and follow up on Management and Executive Meetings, ensuring all action items are addressed and deadlines are met.

Qualifications and Skills:

  • Bachelor's Degree preferred.
  • Previous industry experience in commercial real estate or professional services is highly preferred.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Advanced Excel skills required (formulas, pivot tables, VLOOKUPs).
  • Excellent written and verbal communication skills, with a polished and professional demeanor.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong organizational skills, with the ability to manage multiple priorities and work effectively under pressure.
  • Adaptability to rapidly changing priorities and a dynamic work environment.
  • Ability to work independently with excellent judgment and decision-making skills.


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