Office Support Specialist

2 weeks ago

Temple, Texas, United States Ali Thompson Homes Full time

Ali Thompson Homes

Administrative Professional

To be considered for this role, candidates should possess a completed DISC Profile, demonstrate meticulous attention to detail, exhibit outstanding communication abilities, and show a commitment to teamwork while maintaining a high standard of courtesy and respect towards all individuals.

Core Values: Uphold honesty, respect, and care in every interaction with clients and associates by consistently demonstrating professionalism, integrity, and confidentiality. Share expertise with others and prioritize the needs of clients in every transaction, ensuring the reputation of Ali Thompson Homes remains intact.

The primary objective of this role is to provide comprehensive support across various business functions and contribute to the growth of the organization.

Key Responsibilities in Transaction Management:

  • Upload essential documents to the designated Transaction Coordinator's platform
  • Prepare Critical Date Letters
  • Distribute Critical Date Letters to clients
  • Assist in drafting Repair Amendments
  • Facilitate timely document signing
  • Prepare contracts
  • Input listings into MLS and maintain current property statuses
  • Prepare for listing appointments
  • Manage client appreciation events
  • Oversee client database
  • Assist with signage and lockbox management
  • Coordinate photo shoots and support photographers during sessions
  • Handle deliveries and manage signage logistics
  • Provide front desk support as needed
  • Act as a liaison with title companies and lenders
  • Maintain accurate records of closings and gross commission income
  • Track expenses
  • Participate in weekly coaching calls

Marketing & Social Media Duties:

  • Create and schedule social media content
Compensation:

$32,000 - $40,000 annually

Responsibilities:
  • Enhance existing skills and acquire new ones through training opportunities
  • Develop and implement data entry procedures to optimize efficiency and productivity
  • Organize office events and coordinate travel arrangements as necessary
  • Generate progress reports and present findings to the team regularly
  • Plan community events to promote the company and enhance brand visibility
Qualifications:
  • Proficient in navigating computer applications to ensure a smooth front-desk experience for clients
  • Demonstrated ability to meet deadlines and maintain exceptional organization
  • Exhibit strong written, verbal, and problem-solving communication skills
  • Prior experience in customer service, bookkeeping, or administrative roles is preferred
  • A high school diploma or GED is required
About the Company

Reputable real estate agency serving the Central Texas region.

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