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Administrative Assistant IV Position

2 months ago

Phoenix, Arizona, United States Tolleson Union High School District 214 Full time
**Job Title:** Administrative Assistant IV

**Job Summary:** We are seeking an experienced Administrative Assistant IV to join our team at Tolleson Union High School District 214. The successful candidate will provide administrative and secretarial support to assigned school site administrators, assist with guidance, athletics, curriculum, disciplinary, and registration processes, and perform a variety of clerical functions.

**Key Responsibilities:**

• Respond to inquiries from internal and external parties for the purpose of providing information or direction and/or facilitating communication among parties.

• Coordinate projects, functions, and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.

• Perform general and program-specific clerical functions and record keeping for the purpose of supporting assigned administrator and department.

• Maintain billing records and issue invoices to Accounts Payable.

• Maintain a wide variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines.

• Coordinate and schedule meetings, workshops, and/or trainings for the purpose of supporting the needs of the department.

• Prepare documents for the purpose of communicating information and/or creating documentation in compliance with established guidelines.

• Process and submit documents and materials for the purpose of maintaining an accurate departmental budget.

• Support assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

**Requirements:**

• High school diploma or General Educational Development diploma (GED).

• Must possess and maintain a Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.

• Strong oral and written communication skills.

• Ability to work cooperatively with faculty and staff.

• Ability to operate standard office equipment.

• Ability to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment.

• Must possess computer skills including Word, Excel, and PowerPoint.

• Ability to maintain confidential materials and information.

• Knowledge of and adherence to all policies, regulations, and rules.

• Ability to understand multi-step written and oral instructions.

• Ability to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment.

**Preferred Qualifications:**

• Associate degree and two years Administrative Assistant experience or any combination of education and experience sufficient to successfully perform the essential duties of the job.

• Bilingual in English and Spanish.

**Working Environment:**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to talk and hear. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

**Reports to:** Assistant Principal

**Terms of Employment:** Ten months, full-time

**Evaluation:** This position will be evaluated annually as outlined in Governing Board Policy.

**FLSA Status:** Non-Exempt

**Salary Range:** Support Staff Initial Placement Salary Schedule, Grade 20

**Board Approval:** Revised on 5/28/2024