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**Administrative Services Director**

2 months ago

Texas City, Texas, United States Houston Independent School District Full time
Job Summary

We are seeking a highly experienced and skilled Administrative Services Director to lead our in-plant printing operation. The successful candidate will be responsible for overseeing the printing and distribution of materials to all schools and departments, as well as external clients.

Key Responsibilities
  • Administer the district's in-plant printing operation to provide value-added products and services to schools and departments on a cost recovery basis.
  • Coordinate the Printing Services Department's insourcing initiative through the development of partnerships with other local governmental agencies via interlocal agreements to augment district services and to cultivate external revenue sources for the district.
  • Establish and adjust price schedules and user fees through the development of budgeted hourly rates and competitive cost benchmarking.
  • Administer the district's records management program to ensure the preservation and retention of all vital and legacy records (both digital and analog) in compliance with all applicable local, state, and federal regulations.
  • Oversee the development of the district's record retention and destruction schedule and provide assistance, training, and education to site-based managers to ensure district-wide compliance.
  • Oversee the operation of the district's records warehouse and satellite storage facilities to ensure the integrity of district records and implement digital document conversion solutions to improve the efficiency and effectiveness of the district's business operations.
  • Consult and advise clients on complex special projects and mobilize all human and fiscal resources necessary for their accomplishment.
  • Direct the customer education program and marketing strategy for the department to increase awareness of services provided and expand business opportunities with clients.
  • Analyze customer needs and market trends to develop customized business solutions to achieve the long-term objectives of the organization.
  • Direct and perform all complex fiscal, human resource, and administrative functions for the Administrative Services Department. Research and implement new technologies, equipment, and business practices to improve the effectiveness and efficiency of departmental performance.
Requirements
  • Bachelor's Degree; MBA preferred.
  • 7+ years of management experience in a business environment preferred.
  • Proficiency in PeopleSoft, SAP, Microsoft Office, and office equipment.
Leadership Responsibilities

The successful candidate will be responsible for leading a team of staff in the completion of large-scale projects or a very closely related set of projects/initiatives often spanning multiple disciplines. The candidate will receive strategies and broad departmental objectives from senior leadership and establish operational objectives and work plans.

Work Complexity/Independent Judgment

The work is substantially complex, varied, and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent.

Budget Authority

The successful candidate will participate in a group plan and/or budget development.

Problem Solving

Decisions are made on both routine and non-routine matters with some latitude, but are still subject to approval. The job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

Impact of Decisions

Decisions have moderate impact to the facility/department or division, causing increased satisfaction or dissatisfaction; producing efficiencies or delays; promoting or inhibiting personal intellectual or professional development; and/or contributing to financial gain or expense.

Communication/Interactions

The successful candidate will collaborate and solve problems with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority.

Customer Relationships

The successful candidate will lead others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor, and becomes involved in the customer's decision-making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems.