Administrative Support Specialist
6 days ago
AbbVie is a leading biopharmaceutical company dedicated to discovering and delivering innovative medicines and solutions that address serious health issues. Our mission is to make a remarkable impact on people's lives across various therapeutic areas, including immunology, oncology, neuroscience, and eye care.
Job DescriptionWe are seeking a highly skilled Senior Administrative Assistant to join our Business Technology Solutions team at AbbVie. As a key member of our team, you will have the opportunity to contribute to the digital transformation of a leading biopharma company, helping to create solutions that impact patients and their communities.
Responsibilities- Provide advanced administrative support to VP level or equivalent, including managing calendars, scheduling travel, and coordinating meetings and events.
- Monitor and prioritize executives' email, highlight actions, and author responses as needed.
- Coordinate and maintain departmental files, ensuring compliance with corporate and legal guidelines.
- Use intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software.
- Coordinate new employee office setups and onboarding, and professionally interact with high-level executives.
- Consistently handle confidential or business-sensitive information, and maintain and manage calendars, including meeting and travel scheduling.
- Minimum 3 years of administrative assistant, business administrative, or communications-related experience.
- Ability to organize and structure primary stakeholders' day to advance the organization's objectives.
- Good stakeholder management capabilities and communication skills to handle complex calendaring, scheduling, and agenda creation.
- Ability to make independent decisions, manage ambiguity, and operate independently across their scope of ownership.
- Digital dexterity, ability to quickly learn basic technology solutions, and work with agility, constructively, and proactively across an ecosystem of executives and their admins.
- Ability to manage small-scale projects, make decisions, and manage key participants to get work done.
- Professional demeanor and ability to maintain confidentiality.
AbbVie offers a comprehensive package of benefits, including paid time off, medical/dental/vision insurance, and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive programs.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.
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