Administrative Director

4 days ago

Toledo, Toledo, United States TrueChoicePack Corp. Full time
Job Title: Administrative Director

We are seeking a highly skilled and organized Administrative Director to oversee the efficient functioning of our Office operations. As an Administrative Director, you will be responsible for coordinating day-to-day accounting activities, coordinating meetings, managing databases, and facilitating smooth communication within the organization.

You will handle financial tasks, including invoice generation, accounts payable, accounts receivable, payroll, and basic accounting duties. You will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration.

Key Responsibilities:
  • Coordinate and organize meetings, ensuring all necessary arrangements are made.
  • Manage office budgets, generate invoices, and handle accounting tasks such as payroll, accounts payable, and accounts receivable using ERP system.
  • Enter all invoices, bills, and verify and process payments.
  • Process payroll details and verify as well as other deductions.
  • Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.
  • Manage databases and ensure accurate data storage and retrieval.
  • Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.
  • Order office supplies, stationery, and other essential items for the office.
  • Handle correspondence, complaints, and queries promptly and professionally.
  • Prepare professional letters, presentations, and reports to meet business needs.
  • Supervise and monitor the work of office staff, providing guidance and support.
  • Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
  • Implement and maintain efficient office administrative systems and procedures.
  • Delegate tasks to junior employees, promoting teamwork and professional growth.
  • Coordinate training for new employees, developing effective training programs.
  • Ensure compliance with health and safety policies, promoting a safe work environment.
  • Maintain strict confidentiality of executive-level communications and activities.
  • Utilize a range of software packages, including ERP systems, to streamline operations.
  • Attend meetings with senior management, providing valuable insights and updates.
  • Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.

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