Elections Program Coordinator II

2 weeks ago

Austin, Texas, United States SECRETARY OF STATE Full time

Position Overview:
The Elections Division is seeking a dedicated individual to provide essential administrative and technical support. This role involves the formulation, execution, and enhancement of operational policies and procedures. The ideal candidate will possess exceptional communication skills and advanced organizational capabilities, operating with a degree of autonomy and independent judgment.

Key Responsibilities:

  • Manage and respond to incoming public inquiries and electronic communications effectively.
  • Facilitate information requests from county election officials and the public regarding election-related programs.
  • Monitor the distribution of materials and handle public information requests efficiently.
  • Assist with financial processes, including travel arrangements and logistical planning.
  • Support inventory management and procurement activities within the division.
  • Oversee the routing and tracking of incoming and outgoing mail, ensuring timely delivery.
  • Assist in managing the divisional records library and document retention schedules.
  • Prepare and distribute certificates and correspondence to election officials statewide.
  • Contribute to the development of informational materials, including handbooks and instructional guides.
  • Conduct surveys, analyze data, and compile reports for review.
  • Help organize and coordinate conferences and workshops.
  • Provide professional and courteous customer support to election officials and the public.
  • Perform additional duties as assigned by program management.

Qualifications:

  • High school diploma or equivalent.
  • At least two years of experience in clerical, secretarial, or administrative roles within the public sector or large organizations.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Access.

Preferred Qualifications:

  • Bachelor's degree from an accredited institution, with relevant professional experience considered as a substitute.
  • Bilingual proficiency, particularly in translating documents from English to Spanish.

Skills and Abilities:

  • Effective oral and written communication skills.
  • Proficient in personal computer applications and database management.
  • Strong analytical abilities for data collection and interpretation.
  • Ability to manage multiple tasks, prioritize effectively, and adapt to changing circumstances.
  • Capacity to work under pressure and meet established deadlines.
  • Ability to function independently while adhering to guidelines.
  • Professional demeanor in interactions and appearance.
  • Team-oriented mindset with the ability to collaborate effectively.
  • Commitment to maintaining attendance and punctuality.
  • Willingness to work overtime as required.
  • Physical capability to perform duties in a seated position with occasional walking and to lift items weighing up to thirty pounds.

This position description outlines the essential functions and responsibilities associated with the role. Management retains the right to assign or reassign duties as necessary.

  • Elections Program Coordinator II

    2 weeks ago

    Austin, Texas, United States SECRETARY OF STATE Full time

    Position Overview: The Elections Program Coordinator II plays a vital role in providing essential services and technical support for the Elections Division. This position involves the formulation, development, and execution of operational policies and procedures, requiring strong written and verbal communication skills along with advanced organizational...

  • Elections Program Coordinator II

    2 weeks ago

    Austin, Texas, United States SECRETARY OF STATE Full time

    Position Overview: The Elections Division is seeking a dedicated individual to perform essential administrative and technical support tasks. This role involves the development and execution of operational policies and procedures aimed at enhancing the efficiency of election-related activities.Key Responsibilities:• Manage incoming public inquiries and...

  • Grant Coordination Expert II-IV

    2 weeks ago

    Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the educational needs of schoolchildren, supporting veterans, and protecting the environment of Texas. Our mission involves preserving our heritage, optimizing state revenue through innovative management, and ensuring responsible stewardship of state...

  • Immunization Program Specialist II

    7 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled Program Specialist II to join our team at the Texas Department of Aging & Disability Services. This role will play a critical part in supporting the Immunization Information System (IIS) Unit, working under minimal supervision to perform registration and renewal processing, develop training and communications tools,...

  • Immunization Program Coordinator

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The position operates with a high degree of autonomy under the guidance of the Continuous Quality Improvement (CQI) Team Manager, specifically within the Immunization Information System (IIS) Unit. This role encompasses the processing of registrations and renewals, alongside the development of educational and communication resources aimed at...

  • Senior Elections Equipment Technician

    2 weeks ago

    Austin, Texas, United States Travis County, TX Full time

    Job Title: Senior Support TechnicianCompany: Travis County, TX - Elections DivisionLocation: Austin, TXJob Type: TemporarySalary: $20.00 HourlyJob Overview:Assist in the setup and testing of electronic voting systemsTransport and install voting technology at designated polling sitesOffer on-site technical assistance and ensure equipment is fully stocked...

  • Immunization Program Coordinator

    1 week ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: This position operates with a high degree of autonomy under the guidance of the Continuous Quality Improvement (CQI) Team Manager, within the Immunization Information System (IIS) Unit. The role involves overseeing Registration and Renewal processes, as well as contributing to the development of training and communication resources aimed at...

  • Immunization Program Coordinator

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: This position operates with a high degree of autonomy under the guidance of the Continuous Quality Improvement (CQI) Team Manager, specifically within the Immunization Information System (IIS) Unit. Responsibilities include managing Registration and Renewal processes, as well as assisting in the creation of training and communication resources...

  • Program Specialist II

    3 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled Program Specialist II to join our team at the Texas Department of Aging & Disability Services. This role will be responsible for supporting the Immunization Information System (IIS) Unit, performing registration and renewal processing, and developing training and communication tools for IIS users and partners.Key...

  • Senior Elections Technical Support Specialist

    2 weeks ago

    Austin, Texas, United States Travis County, TX Full time

    Job Title: Senior Support TechnicianCompany: Travis County, TX - Elections DivisionLocation: Austin, TXJob Type: TemporaryCompensation: $20.00 HourlyPosition Overview:Assist in the setup and testing of electronic voting systemsTransport and establish voting equipment at designated polling sitesOffer on-site technical assistance and supply management during...

  • Grant Management Specialist II-IV

    2 weeks ago

    Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the educational needs of schoolchildren, supporting veterans, and protecting the environment of Texas. Our mission involves preserving history, maximizing state revenue through innovative management, and ensuring responsible stewardship of state...

  • Government Relations Specialist II

    13 hours ago

    Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryThe Government Relations Division (GRD) of the Office of the Attorney General (OAG) is seeking a highly skilled Government Relations Specialist II to serve as a liaison between the state agency and government and legislative entities. This is a dynamic role that requires advanced legislative and consultative work, including serving as a liaison,...

  • Government Relations Specialist II

    7 days ago

    Austin, Texas, United States CAPPS, Inc. Full time

    Job DescriptionJob Summary: The Government Relations Division is seeking a Government Relations Specialist II to perform advanced legislative and consultative work. This position will serve as a liaison between the state agency and government and legislative entities, providing guidance to others and ensuring effective communication of agency policies and...

  • Government Relations Specialist II

    7 days ago

    Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryThe Government Relations Division is seeking a Government Relations Specialist II to perform advanced legislative and consultative work. This role involves serving as a liaison between a state agency and government and legislative entities, providing guidance to others, and participating in agency activities related to the legislative session.Key...

  • Advanced Program Coordinator

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The Senior Program Consultant operates under the guidance of the Newborn Screening Operations Group Manager II, engaging in intricate consultative functions that encompass the assessment, planning, development, and execution of initiatives related to the Texas Early Hearing Detection and Intervention (TEHDI) program. This role involves the...

  • Asset Management Coordinator II

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The Asset Management Coordinator II position is responsible for executing moderately complex inventory tasks under the guidance of the Asset Manager. This role involves maintaining accurate accounting records for both leased and state-owned properties, overseeing inventory and asset control records, and managing the agency's tagging system....

  • Government Relations Specialist II

    3 days ago

    Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryThe Government Relations Division is seeking a highly skilled Government Relations Specialist to perform advanced legislative and consultative work. As a liaison between the state agency and government and legislative entities, this role will provide guidance to others and ensure effective communication of agency policies and procedures.Key...

  • IT Support Coordinator II

    2 weeks ago

    Austin, Texas, United States TransForce Full time

    Job Posting Title:IT Support Coordinator II---Hiring Department:Intercollegiate Athletics---Position Open To:All Applicants---Weekly Scheduled Hours:40---FLSA Status:Exempt---Location:AUSTIN, TX---Job Details:General NotesThis role may require additional hours during peak times, including evenings and weekends. Remote work is not an option; regular on-site...

  • Administrative Coordinator IV

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator IV to join our team at the Texas Department of Aging & Disability Services. The successful candidate will provide administrative support to the IIS Unit Director, coordinating various activities and ensuring the smooth operation of the unit.Key ResponsibilitiesAdministrative SupportPrepare...

  • Charge Nurse LVN/RN 6-2

    2 weeks ago

    Austin, Texas, United States Gracywoods II Living Center Full time

    **Job Summary**Gracywoods II Living Center is seeking a skilled and compassionate Nurse Supervisor to join our team. As a key member of our nursing staff, you will play a vital role in ensuring the highest quality of care for our residents.**Responsibilities:**Under the direction of the Director of Nursing, assist in supervising nursing services and set the...