Administrative Support Specialist

5 days ago


Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

The Administrative Coordinator plays a vital role in supporting the Air Force ROTC Detachment 875 by delivering exceptional customer service, maintaining a welcoming office environment, and handling confidential matters with discretion.

This position reports to the Department Head of AFROTC Det 875 and provides high-level administrative support to the military staff. The Administrative Coordinator is responsible for managing office communications, including emergency and maintenance matters, as well as office functions and gatherings.

This role involves extensive interaction with senior divisional leadership, senior university administration, donors, students, and families, requiring independent judgment and professional representation of the office and division.

Required qualifications include previous experience as an administrative or executive assistant, with skills in scheduling meetings and events, answering phone calls, using Zoom and other teleconference/video conference software, and proficiency in Microsoft Outlook, Teams, Word, Excel, Adobe Acrobat, and Google Drive.

Preferred qualifications include experience in customer service or executive assistant roles with administrative duties, proficiency with editing written correspondence, tracking budget/expenditures, and paying invoices, and previous experience with Banner Alumni/Development and HokieMart.

This position offers a competitive salary, estimated to be around $55,000 - $65,000 per year, commensurate with experience, and a regular appointment type. The successful candidate will be required to undergo a criminal conviction check.

About Virginia Tech:

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity.

The university offers more than 280 majors to a diverse enrollment of over 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance, providing valuable contributions to university shared governance and opportunities for unique and impactful professional development.



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