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Office Operations Coordinator

2 months ago

Reston, Virginia, United States Pure Cycle Corporation Full time

About Pure Cycle Corporation

Pure Cycle Corporation is a diversified wholesale water and wastewater service provider with a growing presence in the industry. Our company operates in three distinct business segments, each complementing the others. At our core, we are an innovative and vertically integrated wholesale water and wastewater service provider. We have expanded our operations to include land development, where we develop master planned communities on land we own and provide water and wastewater services. Additionally, we offer single-family home rentals, which provides long-term recurring revenues, supports our land development operations, and adds more customers to our water resource segment.

Key Responsibilities

Administrative Management:

  • Oversee daily office operations to ensure a smooth functioning office environment.
  • Coordinate and manage schedules, appointments, and lunch arrangements.
  • Handle correspondence, documentation, and office supplies procurement.
  • Manage the organization of the office conference room and common areas.
  • Maintain office needs such as supplies, groceries, mailing/shipping needs.
  • Manage and sit at the reception, fielding incoming calls and maintaining office needs.
  • Coordinate calendars, prepare documents for meetings, and make lunch arrangements.
  • Oversee vendor management (including research and selection) as well as office equipment, maintenance, troubleshooting, and contracts.
  • Assist with planning company events and investor annual meetings.

Basic Bookkeeping:

  • Manage record keeping and scanning.
  • Maintain accurate financial records and assist as needed to backfill accounting staff.

Human Resources Support:

  • Assist in recruitment processes, including job postings, screening candidates, and scheduling interviews.
  • Facilitate onboarding and training for new employees.
  • Support HR functions and ensure compliance with company policies and procedures.

Cross-functional Collaboration:

  • Work closely with teams across the company to coordinate activities and ensure effective communication.
  • Provide administrative support to various team members as needed.

Qualifications, Experience, and Skills

  • 2+ years of related experience.
  • High school diploma, bachelor's degree preferred.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and familiarity with basic computer software.
  • Ability to travel locally as needed in a reliable transportation.
  • Ability to interact closely with clients, staff, and others with a high level of professionalism.
  • Experience facilitating and supporting virtual events using Teams/Zoom room systems or similar.
  • Willingness to analyze administrative processes and suggest improvements or efficiencies.
  • Experience in handling a wide range of support-related tasks.
  • High level of attention to detail.
  • Office Administration and Front Office skills.
  • Customer Service experience is preferred.
  • Current Colorado Driver's license.
  • The successful candidate will be required to complete a background check prior to employment.

Behaviors

Candidates need to display the following behaviors:

  • Self-starter and willingness to learn and adapt with our growing organization.
  • Be team-focused, but able to work independently of others.
  • Positive attitude.
  • Protect the organization's value by keeping information confidential.
  • Intellectual curiosity and desire to understand 'why'.
  • Eagerness to improve the way we do things and to generate consensus and excitement to successfully implement these improvements.

Benefits

Pure Cycle Corporation offers a competitive salary and benefit package including:

  • Pure Cycle Corporation covers 100% of the employee base plan health cost, currently provided through Kaiser Permanente.
  • Pure Cycle Corporation covers 100% of the employee base dental plan cost, currently provided through Delta Dental of Colorado.
  • Pure Cycle Corporation offers a 401(k) plan with a company match (which vests over time).
  • Pure Cycle Corporation offers paid-time-off, sick pay, and parental leave.
  • Lunch provided most days as well as team-building events.