Administrative Assistant for Donor Services

2 days ago


Pittsburgh, Pennsylvania, United States Chatham University Full time
Job Title: Administrative Assistant for Donor Services

Chatham University is seeking an Administrative Assistant for Donor Services to join our team. This role will provide administrative support to the Executive Director of University Advancement and the Office of Donor Services.

Key Responsibilities:
  • Manage the overall gift entry process, including creation of constituent and fund records in accordance with established policies and procedures.
  • Ensure gifts are properly categorized to meet reporting needs, ready to be acknowledged and prepared for deposit.
  • Identify atypical situations not covered by existing policy and bring to the attention of the Assistant Director of Donor Services and Senior Director of Donor Services for review.
  • Responsible for all constituent record updates, including supervising student workers and communicating with other Donor Services staff to clarify needs and priorities.
  • Acts as the project coordinator for constituent data from other University offices that needs to be added and/or updated in the alumni database, as well as Advancement data that needs to be stored outside the alumni database.
  • Prepares general research on individual constituents as well as corporate and foundation prospects for Donor Services staff and the Office of the President and Vice President.
  • Ensures that all research is properly recorded and regularly updated in the Advancement database.
Requirements:
  • Ability to work both independently and in a team setting.
  • Committed to working with diverse colleagues, students, and community members.
  • Excellent interpersonal skills, including the ability to manage individuals from diverse backgrounds.
  • Bachelor's degree preferred or a combination of education and experience.
  • Demonstrated problem-solving skills and customer service experience desirable.
  • Demonstrated ability to follow established procedures, bringing all questions to Assistant Director of Donor Services.
  • Exceptional attention to detail and the ability to understand how constituent and research data is housed and shared.
  • Proficiency in MS Office Suite.
  • Previous experience with donor or constituent databases and research, preferably in a higher education setting.
  • Strong mathematical skills.
  • Strong oral and written communication skills.
Salary Range:

$34,600-$40,000 per year, depending on experience.

How to Apply:

Please submit your application, including a cover letter and resume, to [insert contact information].



  • Pittsburgh, Pennsylvania, United States Chatham University Full time

    Job Title: Administrative Assistant for Donor ServicesChatham University is seeking an experienced Administrative Assistant for Donor Services to join our team. This role will provide administrative support to the Executive Director of University Advancement and the Office of Donor Services.Key Responsibilities:Manage the gift entry process, including...


  • Pittsburgh, Pennsylvania, United States Chatham University Full time

    Job SummaryChatham University is seeking an experienced Administrative Assistant for Donor Services to provide administrative support to the Executive Director of University Advancement and the Office of Donor Services. The successful candidate will be responsible for managing the gift entry process, updating constituent records, and preparing research on...


  • Pittsburgh, Pennsylvania, United States AppleOne Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AppleOne. As a Medical Verification Coordinator, you will play a critical role in ensuring the accuracy and efficiency of our medical verification process.Key ResponsibilitiesPerform a variety of administrative and customer service tasks related to...


  • Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time

    Job SummaryPerforms administrative assistant support work of moderate complexity.Key ResponsibilitiesPerform business administrative tasks of moderate complexity, both in-person and remote.Manage two executives' calendars, and schedule and coordinate other meetings for team members.Assist and coordinate senior executive meetings, both in-person and remote,...


  • Pittsburgh, Pennsylvania, United States Balchem Full time

    Job SummaryPerforms administrative assistant support work of moderate complexity.Key ResponsibilitiesPerform business administrative tasks of moderate complexity, both in-person and remote.Manage two executives' calendars, and schedule and coordinate other meetings for team members.Assist and coordinate senior executive meetings, both in-person and remote,...


  • Pittsburgh, Pennsylvania, United States Pittsburgh Symphony Full time

    Job Title: Development InternThe Pittsburgh Symphony Orchestra is seeking a highly motivated and detail-oriented Development Intern to support the fundraising team in achieving its goals. As a key member of the team, you will have the opportunity to gain hands-on experience in fundraising, donor relations, and event planning.Job Purpose and Reporting...


  • Pittsburgh, Pennsylvania, United States Pittsburgh Symphony Orchestra Full time

    Job OpportunityThe Pittsburgh Symphony Orchestra is seeking a highly motivated and detail-oriented individual to join our Development team as a Development Intern. This is an excellent opportunity to gain hands-on experience in fundraising, donor engagement, and philanthropy.Key ResponsibilitiesAssist in donor stewardship and the implementation of donor...

  • Financial Assistant

    2 days ago


    Pittsburgh, Pennsylvania, United States Creative Financial Staffing Full time

    About the CompanyCreative Financial Staffing is dedicated to providing top-notch accounting and financial services to our clients.Job SummaryWe are seeking a highly skilled and detail-oriented Accounting Assistant to join our team. The successful candidate will be responsible for performing various accounting and administrative tasks, including data entry,...


  • Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time

    Position Available: Legal Administrative AssistantPancoast Staffing Services, Inc. is seeking a proficient Legal Administrative Assistant to support a team of attorneys in a fast-paced legal environment. This role is ideal for individuals who thrive in a collaborative setting and possess a background in legal administration.Key Responsibilities:Preparing and...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will provide critical support to the Assistant Director of Employee Compensation and the Assistant Director, Secretary & Chief Examiner in the Department of Human Resources and Civil Service.Key...


  • Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time

    Job OverviewPancoast Staffing Services, Inc. is seeking a skilled Legal Administrative Assistant to support our legal team.Key Responsibilities:Preparing legal documents and correspondence, including editing and revisions.Maintaining and organizing data within Excel spreadsheets.Transcribing audio dictations accurately.Compiling trial notebooks and related...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Receptionist / Administrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Central Maintenance & Service Company. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our HR department.Key Responsibilities:Front Desk...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Administrative AssistantSt. Clair HealthOffice Support ServicesPart-Time Position, WeekdaysOverviewThe Administrative Assistant is responsible for performing a variety of general office tasks, ensuring smooth operations within the administrative department.Essential QualificationsCompletion of high school education or equivalentFormal training in office...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Receptionist / Administrative AssistantWe are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to provide exceptional support to our team and visitors. This role combines traditional reception and administrative duties with key HR responsibilities, ensuring a seamless experience for all.Key Responsibilities:Reception...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummaryWe are seeking a skilled Administrative Assistant to join our team at St. Clair Health. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare team.Key ResponsibilitiesPerform general secretarial, administrative, and clerical duties to support the healthcare team.Provide...


  • Pittsburgh, Pennsylvania, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a skilled Health Screener to join our team at BioLife Plasma Services. As a Health Screener, you will play a critical role in ensuring the health and safety of our donors by conducting thorough medical screenings and phlebotomy procedures.Key ResponsibilitiesGreet donors and conduct medical screenings to assess their eligibility...

  • Phlebotomy Specialist

    2 weeks ago


    Pittsburgh, Pennsylvania, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a skilled and compassionate Phlebotomist to join our team at BioLife Plasma Services. As a Phlebotomist, you will play a critical role in ensuring the quality and safety of plasma donations.Key ResponsibilitiesGreet donors and ensure a positive experience throughout their visitPerform venipuncture and program plasmapheresis...

  • Phlebotomy Specialist

    2 weeks ago


    Pittsburgh, Pennsylvania, United States Biolife Plasma Services Full time

    About the RoleAs a Phlebotomist at BioLife Plasma Services, you will play a vital role in collecting plasma from donors to help create life-changing medicines. Your commitment to customer service and quality will make a significant impact on our donors and the patients who rely on our products.Key ResponsibilitiesGreet donors and ensure a positive experience...


  • Pittsburgh, Pennsylvania, United States Biolife Plasma Services Full time

    About the Role:We are seeking a skilled Health Screener to join our team at BioLife Plasma Services. As a Health Screener, you will play a critical role in ensuring the health and safety of our donors by conducting thorough medical screenings and phlebotomy procedures.Key Responsibilities:Conduct medical screenings of donors to identify any potential health...