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Administrative Support Specialist

2 months ago

Kansas City, Missouri, United States Saint Luke's Health System Full time
Position Overview

Saint Luke's Health System is on the lookout for a dedicated Executive Administrative Assistant to deliver comprehensive administrative support to the Vice President & Administrator of Crittenton Children's Center and the Behavioral Health Service Line. This role offers a unique chance to contribute to a compassionate and diverse team that values a culture of kindness. You will collaborate with a supportive leadership team while independently managing a variety of complex and confidential administrative tasks.

Key Responsibilities:

  • Oversee calendars, emails, and task lists, prioritizing urgent matters as necessary.
  • Prepare and disseminate agendas, presentations, minutes, and reports for various meetings.
  • Coordinate Board meetings, including the preparation of agendas, presentations, reports, and catering arrangements, while acting as a liaison between Board members and leadership.
  • Manage conference room schedules.
  • Organize domestic travel and accommodations for leadership.
  • Facilitate onsite events for leadership, Board members, employees, and external organizations as required.
  • Prepare and submit expense reports on behalf of the Vice President.
  • Assist clinical and non-clinical departments with various tasks and projects.
  • Maintain both digital and physical filing systems.
  • Monitor office supply inventory.
  • Support organizational preparations for regulatory surveys, such as those conducted by the Joint Commission.
  • Collect and organize mail and packages for the Vice President / Director.

Qualifications:

  • A minimum of 2 years of relevant administrative experience, ideally at the executive or C-Suite level.
  • Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and OneNote.
  • Experience in supporting Board and Board governance.
  • Results-oriented individual with exceptional organizational skills.
  • Ability to maintain a friendly, professional demeanor at all times.
  • Capability to uphold confidentiality regarding protected healthcare, operational, and other business information.
  • Outstanding listening skills.
  • Effective verbal and written communication abilities.
  • Proficient in working within a culturally diverse environment.
  • Skilled in using independent judgment to plan, prioritize, and organize a varied workload.
Employment Details

This is a full-time position with daytime hours.

Saint Luke's Health System is committed to providing exceptional care and fostering a diverse and inclusive workplace where every voice is valued.