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Executive Assistant/Analyst

4 weeks ago

Alexandria, Virginia, United States Red Carrot Full time
Job Summary:

We are seeking an experienced Analyst to join our team at Red Carrot. As an Analyst, you will provide high-level administrative support to our federal government client, ensuring the efficient management of day-to-day administrative affairs. This role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities:
  • Manage and maintain the client's calendar, coordinate meetings, and resolve scheduling conflicts.
  • Provide administrative support by preparing agendas, presentations, reports, meeting materials, and minutes.
  • Utilize Microsoft Office Suite to format reports, maintain databases, track systems, and manage documents.
  • Handle communications, including drafting email responses, screening and directing calls, and managing stakeholder email/distribution lists.
  • Compile and analyze metrics for social media, web, and other relevant platforms, providing data-driven insights to inform strategy.
  • Coordinate administrative tasks such as travel, training requests, reimbursements, and interviews, ensuring clear communication with internal teams and external stakeholders.
  • Maintain effective working relationships with clients, contractors, and staff, consistently demonstrating professionalism, diplomacy, and tact.
  • Oversee project planning and execution, including setting targets, delegating tasks, ensuring synergy between teams, and adjusting schedules as needed.
  • Perform quality control to ensure all projects meet established standards, while communicating progress to executives and stakeholders.
  • Implement policies, procedures, and workflow management systems to optimize efficiency and ensure project goals are met.
Legislative Support Responsibilities:
  • Review and process Legislative Reference Memoranda (LRMs) to ensure accuracy and timely submission.
  • Update and maintain the Institution Subscription Database and Legislature Tracker.
  • Review, update, and submit correspondence and reports related to legislative activities.
  • Submit weekly reports, gathering input from the team and transferring information to a shared drive for institutional tracking.
  • Coordinate and manage communication between the client and legislative bodies, ensuring all actions align with client objectives.
  • Assist in the preparation and distribution of legislative project materials, providing logistical support for meetings and legislative initiatives.
Requirements:
  • Bachelor's degree or equivalent experience.
  • 2+ years of experience as an Executive Assistant.
  • Effective communication and interpersonal skills.
  • Ability to work independently with minimal supervision.
  • Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Strong organizational and time management skills.
About Red Carrot:
Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.