Payroll/Accounting Specialist

We are seeking a highly skilled Payroll/Accounting Associate to join our team at Wilson School District. As a key member of our Business Department, you will play a critical role in ensuring the accuracy and efficiency of our payroll processes.

• Process payroll according to USFR and State guidelines, ensuring compliance and accuracy.
• Manage electronic payroll processing on the School ERP Pro system, working closely with the Maricopa County School Superintendents Office.
• Enter contracts, pay schedules, and calendars into the payroll system, ensuring timely and accurate processing.
• Perform electronic processing of time/attendance on the Time Clock Plus system, maintaining accurate records and ensuring compliance.
• Ensure all source documents and payroll procedures are completed in a timely manner, maintaining accurate and efficient record-keeping processes.
• Work with personnel to ensure new employee information packets are completed, ensuring seamless onboarding.
• Process employee payroll deductions for TSA's, dependent insurance, NEA/AEA dues, Credit Union, and other authorized deductions, making biweekly deposits to each appropriate bank account.
• Maintain accurate banking records for all related bank accounts, ensuring transparency and accountability.
• Set up employee payroll folders and maintain accurate information, performing data entry on new employees.
• Review timecard plus for absences, tardiness, and verify docks for upcoming payroll, maintaining accurate attendance records and processing AESOP.
• Assist district staff in ensuring the processing and reporting of the Alternative Contribution Rate (ACR) is completed accurately and timely.
• Ensure electronic tax deposits are timely processed and assist with completing federal and state quarterly tax reports, as well as reviewing and distributing W2 information at year-end.
• Complete wage information forms from other agencies, such as mortgage companies, DES, AHCCS, Social Security, rental firms, and retirement systems.
• Maintain current knowledge of legal and business practices by attending meetings and memberships in related organizations.
• Assist with journal entries/requisitions and maintain fiscal and financial related records and files in accordance with policies.
• Provide transparent updates to the Human Resources Director and Executive Director Business Services on various tasks, ensuring accurate information is maintained.
• Perform other duties as needed in the office, such as phone answering, filing documentation, preparing outgoing mail, greeting the public, and miscellaneous supply ordering and reconciliations.
• Participate in professional development and continuous enhancement of roles and responsibilities.

• Associate degree or equivalent experience in accounting or a related field.
• 3+ years of experience in USFR and AZ K-12 bookkeeping and/or accounting.
• Knowledge of TPC, AESOP, and School ERP Pro systems.

• Bachelor's degree in business, finance, or administration.
• 7+ years of experience in AZ K-12 bookkeeping and/or accounting and USFR knowledge.
• Experience with QuickBooks systems.

• Knowledge of basic activities pertaining to daily payroll functions for Arizona K-12.
• Training and experience in electronic payroll processing practices and procedures.
• Laws and regulations pertaining to accounting operations and USFR guidelines.
• Bookkeeping regarding payroll processes.

• Skilled in mathematics, analytical thinking, typing skills, and usage of 10-key adding machine and keyboard.
• Maintaining accurate, efficient record-keeping processes.
• Critical thinking and problem-solving.
• Written and verbal communication.

• Ability to establish and maintain effective working relationships with co-workers and associates.
• Crosstrain in other financial areas to support the district office with roles and responsibilities.
• Transparent and work in a team cohesive environment and prioritize from a variety of tasks.
• Adapt to changing technology and utilize available tools and resources.
• Promote a harmonious working environment.

• Communication
• Teamwork
• Initiative and Persistence
• Accountability

We are a Pre-K through 8th grade school district in Phoenix, Arizona, established as the seventh school district organized in Maricopa County in 1879 and named for Mr. W. J. Wilson, a school board member. The district name was changed in the mid-1930's to Hawkins School. From Wilson to Hawkins to Ward to Skiff, the District was bought by Phoenix Sky Harbor International Airport and relocated to its current location in the early 1980's and named Wilson Primary and Wilson Elementary, opening on Martin Luther King Day in 1985. The district boundaries cover an area from Roosevelt Street to the north; the Salt River to the south; 40th Street to the east; and 16th Street to the west.

WHAT YOU'LL LOVE ABOUT US:

• Our two-school community offers a close-knit feel.
• We offer job-embedded professional development as well as a variety of career pathways.
• We have an exciting STEM program with amazing community partners.

There's always something to do or see in the Phoenix area. Whether you enjoy watching sports, touring a museum, or hiking and playing outdoors, you'll find plenty of enjoyable activities to keep you busy.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. WSD is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, contact Alex Dumas, Human Resources Director, at least 3 days in advance.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms, and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision, and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

Health Benefits

Wilson School District has a variety of benefits that you can take advantage of. Some of these benefits include: A no-cost (employee-only) District-paid Alliance Value health plan, Delta Dental plan, a prescription drug plan, voluntary vision insurance, no-cost employee life insurance and accidental and death policy for $50,000, additional voluntary life insurance policy at a reduced cost, 403B and 457C Tax Shelter annuities plan, voluntary short-term disability, FLEX spending account for medical expenses and/or dependent care, enrollment into the Arizona State Retirement System.

Shift Type: Full-Time

Salary Range: $55,000.00 / Per Year

Location: Wilson School District #7

Applications Accepted: Start Date 09/12/2024 End Date 10/29/2024