Administrative Assistant

1 month ago

Monroe, Wisconsin, United States City of Monroe, WI Full time
Job Title: Senior Center Administrative Assistant

Join the City of Monroe, WI team as a Senior Center Administrative Assistant. This part-time position is responsible for providing administrative support and customer service to the Senior Center.

Key Responsibilities:
  • Provide public reception and customer service duties, including greeting and directing participants, providing information to visitors, and referring to appropriate persons or agencies.
  • Schedule appointments, process class registration forms and liability waivers, and sign participants up for trips and process trip payments.
  • Format and type correspondence as needed, assist with bulk mailing projects, and maintain and update files (both electronic and hard) as needed for programs and classes.
  • Scan and photocopy documents, shred documents containing private information, perform telephone contact, and operate the phone system.
  • Perform data entry and carry out financial duties, including program payments, donations, and cab ticket sales.
  • Assist with programs as needed and maintain the cleanliness of the Wellness Center and lobby.
Requirements:
  • High School Diploma or equivalent.
  • One to two years of secretarial/administrative support and customer service experience preferred.
  • Training in Microsoft Office software.
  • CPR/First Aid Certification within the timeframe specified by the City.
Work Environment:

This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes. Work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel, and repetitive motions. Occasionally requires walking, stooping, kneeling, crouching or crawling, and reaching with hands and arms.

Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting.

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