Payroll Associate

4 weeks ago


New York, New York, United States Macmillan Learning Full time

We are seeking a highly skilled Payroll Associate to join our team at Macmillan Learning. The successful candidate will be responsible for processing weekly payrolls and assisting in processing multi-state biweekly payrolls of 2,500+ employees in the US and Canada, utilizing the UKG system.

As a Payroll Associate, you will be responsible for:

  • Payroll preparation, including UKG maintenance, pay data entries, garnishment setup, and upload earning/deductions files.
  • Processing weekly payroll for 2 pay groups in a timely manner and serving as a backup for biweekly US and Canadian payrolls.
  • Processing off-cycle payrolls when necessary.
  • Ensuring that ACH files and check files are posted to HSBC bank after each payroll transmission.
  • Verifying employee withholding tax changes to ensure compliance with all federal, state, and local jurisdictions.
  • Assisting in multi-state payroll tax maintenance.
  • Developing and maintaining pre-check payroll reports and procedures to process payroll in the most efficient and accurate way.
  • Assisting with internal and external payroll audits.
  • Opening cases with UKG and following up to ensure that discrepancies are resolved.
  • Working collaboratively with HR, Payroll, and other teams.
  • Managing the Payroll inbox and responding to employee inquiries.
  • Checking new hire information to ensure employee taxes, direct deposit information, and setup are correct.
  • Sorting through mail (either physical or scanned copies) and opening UKG cases as needed.
  • Assisting the Payroll Manager with different projects as needed.

The nature of this role will occasionally require availability to work on some holidays, office closure days, and weekends should a payroll processing day fall on one of these days.

We are looking for a candidate with:

  • Payroll processing experience.
  • Attention to detail and accuracy of payroll records.
  • Maintaining confidentiality of records.
  • A desire to learn, develop, and grow.

The ideal candidate will have:

  • Google product experience.
  • Intermediate Microsoft Excel experience required.
  • 2+ years of Payroll Processing experience.
  • UKG experience.
  • Bachelor's Degree or equivalent experience.

This role will have an annual salary of $55,000 - $60,000.

Macmillan Learning is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background, and status, geographical background, and status, and perspective.

We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.


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