Payroll Associate
1 week ago
Job Summary
We are seeking a skilled Payroll Associate to join our team at Macmillan. The successful candidate will be responsible for processing weekly payrolls and assisting in processing multi-state biweekly payrolls of 2,500+ employees in the US and Canada, utilizing the UKG system.
Key Responsibilities
- Payroll preparation including UKG maintenance, pay data entries, garnishment set up, upload earning/deductions files.
- Process weekly payroll for 2 pay groups in a timely manner and serve as backup for biweekly US and Canadian payrolls.
- Process off-cycle payrolls when necessary.
- Ensure that ACH files and check files were posted to HSBC bank after each payroll transmission.
- Verify employee withholding tax changes to ensure compliance with all federal, state and local jurisdictions.
- Assist in multi-state payroll tax maintenance.
- Develop and maintain pre-check payroll reports and procedures to process payroll in the most efficient and accurate way.
- Assist with internal and external payroll audits.
- Open cases with UKG and follow up to ensure that discrepancies are resolved.
- Work collaboratively with HR, Payroll and other teams.
- Manage Payroll inbox and respond to employee inquires.
- Check new hire information ensure employee taxes, direct deposit information and setup is correct.
- Sort through mail (either physical or scanned copies) and open UKG cases as needed.
- Assist Payroll Manager with different projects as needed.
Requirements
- Payroll processing experience.
- Attention to detail and accuracy of payroll records.
- Maintain confidentiality of records.
- Desire to learn, develop and grow.
- Intermediate Microsoft Excel experience required.
- 2+ years of Payroll Processing experience.
- UKG experience.
- Bachelor's Degree or equivalent experience.
What We Offer
An annual salary of $55,000 - $60,000 and the opportunity to work with a leading publisher like Macmillan.
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