Administrative Associate II

5 days ago


New York, New York, United States The Mount Sinai Hospital Full time
Job Title:
Administrative Associate II

Job Specialty:
Administrative/
Clerical Support

Job Summary:
The Mount Sinai Hospital is seeking an experienced Administrative Associate II to join our team. As a key member of our administrative staff, you will be responsible for providing high-level administrative support to our department. This includes researching, locating, and compiling information for reports, preparing and monitoring budgets, and maintaining departmental employee files. You will also be responsible for initiating and following through on human resources and payroll transactions, generating weekly payroll submissions, and maintaining liaison with human resources and payroll to coordinate and resolve issues and problems. Additionally, you will assist in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships, and transcribe and distribute minutes. If you have 4+ years of related administrative or business experience and are proficient in MS Office Suite, we encourage you to apply for this exciting opportunity.

Key Responsibilities:
  • Research, locate, and compile information for reports and statistical analysis.
  • Prepare and monitor budgets and grant allocations, maintaining accruals and ensuring balanced accounts for review and approval.
  • Maintain departmental employee files and ensure compliance with regulatory standards.
  • Initiate and follow through on human resources and payroll transactions, generating weekly payroll submissions.
  • Maintain liaison with human resources and payroll to coordinate and resolve issues and problems.
  • Assist in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
  • Transcribe and distribute minutes.
  • Investigate, evaluate, and resolve typical administrative or operational problems or situations affecting the work unit.
  • Check materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included.
  • Ensure adequate restock of supplies for the department; take inventory or examine merchandise to identify items to be reordered or replenished.
  • Requisition merchandise from suppliers and collaborate with Purchasing to secure the best pricing for equipment and supplies.
  • Track expiration of vendors' contracts and renew as needed.
  • Serve as a liaison with other departments or external parties as necessary to accomplish objectives and complete projects or assignments.
  • May participate in the completion of grant applications, special projects, and surveys.


  • New York, New York, United States City of New York Full time

    The City of New York is seeking a highly skilled and detail-oriented Administrative Associate II to join its team in the Case Integrity and Eligibility Division. As a Field Eligibility Verification Specialist, you will play a critical role in ensuring the integrity of the Medical Assistance Program (MAP) by reviewing and analyzing duplicate Client...


  • New York, New York, United States V2X Full time

    Job Title: System Administrator IIWe are seeking a highly skilled System Administrator II to join our team at V2X. As a key member of our IT department, you will be responsible for providing administration support to our IIS servers and systems.Key Responsibilities:Monitor IIS server performance and troubleshoot any issues that may arise.Provide...


  • New York, New York, United States Mount Sinai Health System Full time

    Job Title: Administrative Assistant IIJoin the Mount Sinai Health System as an Administrative Assistant II and play a vital role in supporting the Division of Hematology/Medical Oncology. As a key member of our team, you will be responsible for managing clinical, administrative, and academic activities related to the physicians within the division.Key...


  • New York, New York, United States Mount Sinai Health System Full time

    Job Title: Administrative Assistant IIJoin the Mount Sinai Health System as an Administrative Assistant II and play a vital role in supporting the Division of Hematology/Medical Oncology. As a key member of our team, you will be responsible for managing clinical, administrative, and academic activities, ensuring seamless operations and exceptional patient...


  • New York, New York, United States New York University Full time

    Administrative Aide II (Assistant to the Chair)Arts & Science is seeking a highly skilled Administrative Aide II to serve as an Assistant to the Chair in the Department of History.This individual will perform a wide range of administrative, secretarial, and general office duties, including those of a confidential nature. They will respond to inquiries,...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking an experienced Administrative Aide II to join our Prospect Development team at New York University. The successful candidate will provide administrative support to the team, including performing a wide range of clerical, secretarial, and general office duties.Key ResponsibilitiesProvide administrative support to the Prospect...


  • New York, New York, United States State of South Carolina Full time

    Job Title: Administrative Specialist IIWe are seeking a highly organized and detail-oriented Administrative Specialist II to join our team at the South Carolina Department of Health and Human Services. As an Administrative Specialist II, you will provide administrative support to eligibility staff, ensuring the efficient processing of applications and...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking a highly skilled Administrative Aide II to join our team in Alumni Relations. The successful candidate will provide exceptional support to our department, performing a wide range of clerical, secretarial, and general office duties.Key ResponsibilitiesProvide administrative support to the Alumni Relations team, including prioritizing...


  • New York, New York, United States Indotronix International Corporation Full time

    Job Title: Administrative Assistant IIWe are seeking an experienced Administrative Assistant II to provide high-level administrative support to our Marketing Department. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:Provide administrative...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Aide II to join our team at New York University. The successful candidate will provide administrative support to our department, performing a wide range of clerical, secretarial, and general office duties.Key ResponsibilitiesProvide administrative support to the department, including...


  • New York, New York, United States New York University Full time

    Job SummaryThe Graduate Enrollment Services department at New York University is seeking a skilled Administrative Aide II to provide recruitment, admissions, and financial aid services to students. This role involves performing a wide range of clerical, secretarial, and general office duties, including responding to inquiries, composing letters, and...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking an experienced Administrative Assistant II to join our team in the Schools and Institutes department at New York University. The successful candidate will provide administrative support to the department, including performing a wide range of clerical, secretarial, and general office duties.Key ResponsibilitiesProvide administrative...


  • New York, New York, United States New York University Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Aide II to join our team at New York University. The successful candidate will provide administrative support to our Schools and Institutes department, ensuring the smooth operation of our office.Key ResponsibilitiesPerform a wide range of clerical, secretarial, and general office...


  • New York, New York, United States New York University Full time

    Job SummaryNew York University is seeking a skilled Administrative Aide II to join the Espacio de Culturas @KJCC team. This individual will perform a wide range of clerical, secretarial, and general office duties, including those of a confidential nature.Key ResponsibilitiesPrioritize office activities and delegate work to student and/or casual employees.Act...


  • New York, New York, United States Indotronix International Corporation Full time

    Job Title: Administrative Assistant II in Manhattan, NYWe are seeking an experienced Administrative Assistant II to join our team in Manhattan, NY. As an Administrative Assistant II, you will provide administrative support to our executive members of the Corpo*** Marketing Leadership Team.Key Responsibilities:Coordinate scheduling, meeting requests, and...


  • New York, New York, United States New York University Full time

    Job Summary:The Graduate Enrollment Services department at New York University seeks an Administrative Aide II to provide support to students on enrollment matters and serve as a liaison with current and prospective students and University personnel.The successful candidate will develop a comprehensive knowledge of the department's policies and programs, and...


  • New York, New York, United States Morning Consult Full time

    About Morning ConsultMorning Consult is a global decision intelligence company that empowers modern leaders to make informed decisions. Our team pairs high-frequency data with rigorous analysis to provide actionable insights.The RoleWe are seeking a Salesforce Administrator II to join our Business Operations team. As a key member of our team, you will play a...


  • New York, New York, United States Mount Sinai Health System Full time

    About the RoleThe Administrative Assistant II is a key member of the Center for Comparative Medicine team, providing administrative support to ensure the smooth operation of the department. This role requires a high level of organizational skills, attention to detail, and ability to work independently.Key ResponsibilitiesProvide administrative support to the...


  • New York, New York, United States CBIZ Full time

    Job SummaryCBIZ is seeking a highly skilled Tax Senior Associate II to join our team. As a Tax Senior Associate II, you will be responsible for completing all aspects of accounting, tax, and audit engagements for clients, including status updates to engagement managers and adherence to quality control standards.Key ResponsibilitiesComplete all aspects of...


  • New York, New York, United States Morning Consult Full time

    About Morning ConsultMorning Consult is a global decision intelligence company that empowers modern leaders to make informed decisions. Our team pairs high-frequency data with rigorous analysis to provide actionable insights.The RoleWe are seeking a Salesforce Administrator II to join our Business Operations team. As a key member of our team, you will play a...