Administrative Associate II
3 weeks ago
Administrative Associate II
Job Specialty:
Administrative/
Clerical Support
Job Summary:
The Mount Sinai Hospital is seeking an experienced Administrative Associate II to join our team. As a key member of our administrative staff, you will be responsible for providing high-level administrative support to our department. This includes researching, locating, and compiling information for reports, preparing and monitoring budgets, and maintaining departmental employee files. You will also be responsible for initiating and following through on human resources and payroll transactions, generating weekly payroll submissions, and maintaining liaison with human resources and payroll to coordinate and resolve issues and problems. Additionally, you will assist in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships, and transcribe and distribute minutes. If you have 4+ years of related administrative or business experience and are proficient in MS Office Suite, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
- Research, locate, and compile information for reports and statistical analysis.
- Prepare and monitor budgets and grant allocations, maintaining accruals and ensuring balanced accounts for review and approval.
- Maintain departmental employee files and ensure compliance with regulatory standards.
- Initiate and follow through on human resources and payroll transactions, generating weekly payroll submissions.
- Maintain liaison with human resources and payroll to coordinate and resolve issues and problems.
- Assist in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
- Transcribe and distribute minutes.
- Investigate, evaluate, and resolve typical administrative or operational problems or situations affecting the work unit.
- Check materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included.
- Ensure adequate restock of supplies for the department; take inventory or examine merchandise to identify items to be reordered or replenished.
- Requisition merchandise from suppliers and collaborate with Purchasing to secure the best pricing for equipment and supplies.
- Track expiration of vendors' contracts and renew as needed.
- Serve as a liaison with other departments or external parties as necessary to accomplish objectives and complete projects or assignments.
- May participate in the completion of grant applications, special projects, and surveys.
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