Administrative Support Specialist

2 days ago


Springfield, Illinois, United States 417 Property Pros at Keller Williams Realty Full time
Job Summary

An Administrative Support Specialist is needed for a top-ranking real estate team in the Springfield, MO area. This role is crucial in enabling agents to focus on selling real estate by taking ownership of back-end and daily administrative tasks.

This individual will be responsible for managing day-to-day office operations, assisting and supporting owners/agents in business and personal areas, and maintaining database management systems. Strong organizational skills and ability to multitask are essential for this role.

The ideal candidate must have outstanding organization and attention to detail, tech-savvy skills, and exceptional interpersonal skills. A real estate license or the ability to obtain one within 90 days is also required.

Key Responsibilities:

  • Manage day-to-day office operations
  • Assist and support owners/agents in all business and personal areas
  • Maintain database management systems
  • Screen and direct phone calls; distribute correspondence
  • Assist clients to ensure an extraordinary experience
  • Coordinate and execute events
  • Market listings, business, and the team through social media and other avenues
  • Help clients through the closing process
  • Schedule meetings and appointments with clients and vendors
  • Produce reports, presentations, and marketing materials
  • Assist the team with meeting business goals and timelines
  • Create workflows and systems to efficiently assist the team
  • Track expenses accurately and create effective budgets for real estate transactions and investment properties
  • Maintain a highly organized office for the team

Compensation: $40,000 - $50,000 per year, paid time off (PTO), bonuses considered after a 90-day period.



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