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Executive Assistant to the CEO

2 months ago

Dallas, Texas, United States Sterling Fabrication Technology Full time
About the Role

The Chief of Staff will serve as a trusted advisor and right-hand to the CEO, facilitating effective decision-making and coordinating the execution of strategic initiatives across the organization.

Key Responsibilities
  • Strategic Support
    • Provide strategic insights and recommendations to support decision-making.
    • Assist in the development and execution of the company's strategic plan.
    • Monitor and analyze industry trends and competitive landscape to inform strategic decisions.
  • Operational Efficiency
    • Oversee and manage key projects and initiatives, ensuring alignment with company goals and timely completion.
    • Identify and address operational inefficiencies, implementing process improvements as needed.
    • Create process documentation and training materials to upskill team members on changes to processes and/or technology.
    • Facilitate quarterly retrospectives and quarterly planning/goal-setting sessions.
  • Communication and Coordination
    • Facilitate effective communication between the CEO and other executives, employees, and external stakeholders.
    • Prepare reports, presentations, and communications on behalf of the CEO.
  • Leadership and Team Development
    • Foster a positive and collaborative company culture, promoting teamwork and professional growth.
    • Mentor and develop team members, providing guidance and support to enhance their performance and career development.
    • Lead special projects and initiatives as assigned by the CEO.
    • Create documentation (PPTs, Word Docs) for business departments and employee performance reports based on business needs.
  • Prioritization and Accountability
    • Support leaders in setting realistic goals and hold them accountable for achieving them.
    • Utilize excellent prioritization skills to manage multiple projects and initiatives, ensuring timely and effective execution.
Requirements
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience in a Chief of Staff, strategy, operations, or similar role, preferably within a fast-paced, high-growth company.
  • Management consulting experience highly preferred.
  • Strong analytical and problem-solving skills, with the ability to think strategically and make data-driven decisions.
  • Experience with Agile methodologies within non-technical environments preferred.
  • Experience with Trello or other project management software required.
  • Experience with workshop design and facilitation required.
  • Excellent organizational and project management skills, with a track record of successfully managing multiple projects simultaneously.
  • Exceptional written and verbal communication skills, with the ability to effectively interact with all levels of the organization.
  • Demonstrated ability to deliver feedback and provide coaching to leaders in a constructive and supportive manner.
  • High level of discretion and integrity, with the ability to handle confidential information.
  • Proactive and self-motivated, with a strong sense of ownership and accountability.
  • Ability to thrive in a dynamic, entrepreneurial environment and adapt to changing priorities.
Benefits
  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and vision insurance.
  • Flexible work schedule and remote work options.
  • Professional development opportunities and career growth potential.