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Senior Administrative Coordinator

2 months ago

Pleasanton, California, United States Workday Full time
Your workdays will be fulfilling here.
At Workday, our journey began with a simple yet transformative conversation.

Our founders envisioned a groundbreaking approach to the enterprise software industry, setting the stage for a company that prioritizes its people.

As we have grown, our culture has remained a cornerstone of our identity, emphasizing the importance of our employees' happiness, growth, and contributions.

Our team members believe that a thriving, employee-focused, and collaborative environment is essential for achieving business success. We are dedicated to supporting our people, communities, and the environment while maintaining profitability.

We encourage you to express your individuality:
Here, you can be your authentic self. The energy and enthusiasm of our team are what make us distinctive.

Are you inspired to enhance the work experience for everyone and help us evolve during this exciting growth phase? Bring your best self and enjoy a rewarding workday with us.

About the Team
At Workday, we are passionate about delivering exceptional customer service in the realm of enterprise applications.

We are dedicated and serious about our mission. As a rapidly expanding organization, the Senior Administrative Coordinator will need to adeptly manage uncertainty and competing priorities.

About the Role
Workday is seeking a Senior Administrative Coordinator to provide support to our Large Enterprise & Industries Solution Consulting division.

In this position, you will take on a diverse array of responsibilities that will demand creativity, innovation, and integrity.

Utilizing your strong communication skills and ability to multitask, you will effectively relay key initiatives to team members, offering guidance and direction as needed, while also assisting in managing the schedules of busy executives.

Key Responsibilities
- Oversee the daily schedule and calendar of the Vice President, Large Enterprise & Industries (LE&I) and three Field VPs.
- Provide strategic advice on behalf of executives regarding projects and events.

- Demonstrate strong travel management skills, advising on travel options that require meticulous planning and attention to detail.

- Process expense reports and ensure adherence to budgetary constraints.
- Monitor and anticipate spending, providing timely advice.
- Prepare meeting agendas, document notes, and follow up on action items.
- Arrange catering for both internal and external meetings.

- Coordinate events with general guidance, advising on budget, logistics, and resource allocation to create memorable experiences.

- Draft professional documentation on behalf of executives.
- Build trusting relationships with executives' clients, teams, and contacts.
- Collaborate effectively with fellow Administrative Coordinators across Sales, Solution Consulting, and extended teams.
About You
Basic Qualifications
- 3-5+ years of experience in executive support and/or project coordination, assisting multiple senior-level executives.
Other Qualifications
- Proficient in office applications such as Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Zoom.

- Ability to empathize with executives and manage their schedules to optimize time efficiency.

- Capable of handling sensitive information with discretion, sound judgment, and confidentiality.
- Strong critical thinking skills with the ability to work independently under general direction.
- Excellent written and verbal communication skills.
- BA/BS degree or equivalent practical experience.

Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below.

Workday pay ranges vary based on work location.

As part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants.

Recruiters can provide more details during the hiring process.

Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things.

For more information regarding Workday's comprehensive benefits, please refer to our resources.

Our Approach to Flexible Work
With Flex Work, we are merging the best of both worlds: in-person collaboration and remote work. Our strategy allows our teams to strengthen connections, foster a strong community, and perform at their best.

We recognize that flexibility can take many forms, so rather than mandating a specific number of in-office days each week, we simply require that at least half (50%) of our time each quarter is spent in the office or in the field with our customers, prospects, and partners (depending on role).

This approach grants you the freedom to create a flexible schedule that meets your business, team, and personal needs while ensuring that we maximize our time together.

Those in remote 'home office' roles also have the opportunity to gather in our offices for significant moments that matter.

Workday is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.