Office Coordinator
1 week ago
Kitchell is seeking a highly organized and detail-oriented Office Administrator to join our Sacramento office. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operations of our office, providing exceptional support to our staff, and maintaining a clean and efficient work environment.
Key Responsibilities- Manage client visits and maintain the iPad system for office access.
- Send out office-wide communications, including updates from the property manager and other important notices.
- Manage the key card system, prepare name tags and cubicles for new hires, and oversee business card ordering.
- Set up, take down, and clean conference rooms before and after meetings.
- Order and stock office, conference room, kitchen, and production room supplies.
- Keep the production room tidy, including stocking copier paper and daily cleaning.
- Stock kitchen supplies, run the dishwasher, maintain cleanliness, and manage the coffee machine, including daily cleaning and restocking.
- Order and maintain stock within the Kitchell Korner for adult beverages and keep the area tidy.
- Ensure overall office cleanliness, manage yearly carpet cleaning, and bi-annual inside window cleaning.
- Arrange lunches and support all office meetings.
- Purchase weekly office milk and supplies for Wednesday Fruit Day.
- Manage repairs such as broken blinds and coordinate with the plant vendor for plant maintenance and replacements.
- Work closely with the property manager, Cintas representative, and coffee machine vendor for ongoing office needs.
- Handle all incoming deliveries, retrieve and distribute mail, manage the stamp machine, and coordinate FedEx and GLS services for office staff.
- Ensure bathrooms are stocked with toiletries and maintained regularly.
- High School Diploma.
- Minimum of 3 years of experience in office management.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks efficiently.
- Excellent communication and interpersonal skills.
- Familiarity with office equipment and basic maintenance procedures.
- Experience coordinating with vendors and managing supplies.
- Intermediate knowledge of Microsoft Office 365.
- Conflict resolution skills.
- Professional demeanor and appearance always.
Kitchell is an equal opportunity employer and welcomes applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about providing exceptional support to our team, we encourage you to apply for this exciting opportunity.
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