Office Coordinator

1 week ago


Sacramento, California, United States Kitchell Full time
Office Administrator

Kitchell is seeking a highly organized and detail-oriented Office Administrator to join our Sacramento office. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operations of our office, providing exceptional support to our staff, and maintaining a clean and efficient work environment.

Key Responsibilities
  • Manage client visits and maintain the iPad system for office access.
  • Send out office-wide communications, including updates from the property manager and other important notices.
  • Manage the key card system, prepare name tags and cubicles for new hires, and oversee business card ordering.
  • Set up, take down, and clean conference rooms before and after meetings.
  • Order and stock office, conference room, kitchen, and production room supplies.
  • Keep the production room tidy, including stocking copier paper and daily cleaning.
  • Stock kitchen supplies, run the dishwasher, maintain cleanliness, and manage the coffee machine, including daily cleaning and restocking.
  • Order and maintain stock within the Kitchell Korner for adult beverages and keep the area tidy.
  • Ensure overall office cleanliness, manage yearly carpet cleaning, and bi-annual inside window cleaning.
  • Arrange lunches and support all office meetings.
  • Purchase weekly office milk and supplies for Wednesday Fruit Day.
  • Manage repairs such as broken blinds and coordinate with the plant vendor for plant maintenance and replacements.
  • Work closely with the property manager, Cintas representative, and coffee machine vendor for ongoing office needs.
  • Handle all incoming deliveries, retrieve and distribute mail, manage the stamp machine, and coordinate FedEx and GLS services for office staff.
  • Ensure bathrooms are stocked with toiletries and maintained regularly.
Requirements
  • High School Diploma.
  • Minimum of 3 years of experience in office management.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks efficiently.
  • Excellent communication and interpersonal skills.
  • Familiarity with office equipment and basic maintenance procedures.
  • Experience coordinating with vendors and managing supplies.
  • Intermediate knowledge of Microsoft Office 365.
  • Conflict resolution skills.
  • Professional demeanor and appearance always.

Kitchell is an equal opportunity employer and welcomes applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about providing exceptional support to our team, we encourage you to apply for this exciting opportunity.


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