Executive Office Coordinator
4 days ago
WindRiver Lakefront & Golf Community is seeking a highly skilled and organized Executive Office Coordinator to support daily operations across multiple departments. As a key member of our team, you will be responsible for ensuring seamless office management, exceptional customer service, and efficient support for all WindRiver operations.
The ideal candidate will have a proven track record in office management or administrative roles, preferably in real estate or property management. You will act as the central point of contact for office-related matters, manage staff, vendors, and resources to maintain a productive and welcoming environment.
Salary Range: $55,000 - $65,000 per year based on experience.
Key Responsibilities:
- Manage office inventory, order supplies, and coordinate equipment servicing.
- Ensure the office environment is clean, safe, and welcoming.
- Act as the primary point of contact for building maintenance, including submitting work requests.
- Support various departments with ad hoc administrative tasks.
You will assist sales agents and property managers with paperwork, CRM updates, and drafting contracts or agreements. Additionally, you will process agent and liaison commissions and bonuses, manage WR Sales email inbox, and distribute any received communication.
Member & Customer Service
As a front desk and reception specialist, you will provide exceptional customer service, create a positive first impression for guests and members, and address inquiries and complaints in a prompt and effective manner. You will also maintain up-to-date knowledge of WindRiver offerings, including slip rentals, golf memberships, and other amenities.
Marketing Support
You will collaborate with the Marketing team to assist with promotional materials and campaigns, ensuring real estate marketing materials are updated and distributed. A strong understanding of HOA regulations and community management is a plus.
Requirements
To succeed in this role, you must have a High School diploma, be at least 18 years old, and have proven experience in office management or administrative roles. Strong organizational and multitasking skills, excellent customer service and interpersonal skills, and proficiency in Microsoft Office Suite, CRM systems, and MLS platforms are essential.
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