Payroll Coordinator

8 hours ago

San Luis Obispo, California, United States Transitions Mental Health Asso Full time
Job Title: Payroll Coordinator

Transitions Mental Health Association is seeking a highly skilled Payroll Coordinator to join our team. As a Payroll Coordinator, you will be responsible for accurate and timely processing of payroll and all reports associated with payroll and benefits.

Key Responsibilities:
  • Process semi-monthly payroll for all employees, reviewing and verifying timesheets, ensuring accuracy and timeliness.
  • Provide prompt responses to inquiries from staff members, offering assistance and guidance to ensure smooth and efficient payroll processing.
  • Ensure the accurate and timely preparation of final paychecks for departing employees, adhering to all relevant policies and deadlines.
  • Enter and maintain benefit information, and other payroll-related documentation for each employee in the Paylocity program.
  • Calculate and process wage adjustments, bonuses, and deductions.
  • Prepare and submit detailed payroll reports to various agencies, ensuring compliance with federal, state, and local payroll regulations and labor laws.
  • Maintain and update employee payroll records, including tax withholdings, benefits, and direct deposit information.
  • Prepare and distribute payroll reports and summaries for management review.
  • Assist with year-end reporting, including W-2s.
  • Maintain an accurate record of Vacation/Holiday and sick time.
  • Coordinate accrued paid time off with state and federal payments when requested by employee for qualifying leaves of absence.
  • Track benefit plan and COBRA contributions and payments, and employee benefit-related receivables and payments.
  • Audit monthly benefit vendor invoices to ensure accuracy of new hires and separations of employment, ensuring appropriate credits are processed in a timely manner.
  • Process 403b retirement plan contributions, payments, loans, and disbursements.
  • Perform regular balance sheet analysis for assigned receivables and other payroll-related items, including supplementary schedules.
  • Complete worker's compensation insurance reporting.
  • Manage payroll-related general ledger accounts. Perform month-end journal entries and reconciliations, including allocations of salaries, benefits, and adjustments, as needed.
  • Perform year-end close assignments for payroll and benefit-related items.
  • Perform annual look-back of hours worked to ensure ACA compliance.
  • Responsible for year-end accruals related to payroll and benefits.
  • Promote, encourage, and maintain trauma-informed practices in all services and activities.
  • Assume other duties and responsibilities as assigned by the Finance Director.
Requirements:
  • One to two years of payroll and accounting experience.
  • Bachelor's degree in accounting, business administration, human resources, or a related field.
  • Strong knowledge of payroll, accounting, and HR systems and software.
  • Excellent Microsoft Excel skills required.
  • Demonstrated expertise with advanced Excel formulas and functions required, including Sum/Subtotal, Pivot Tables, VLOOKUP, and IF.
  • Ability to build complex nested formulas and manipulate data and tables, including text formulas and functions.
  • Macros and Power Query a plus.
  • Must be proficient in Microsoft Windows, Outlook, and Word.
  • Knowledge of Microsoft PowerPoint a plus.
  • Experience with SageIntacct and Paylocity software systems a plus.
  • Ability to learn and adapt to new software programs.
  • Strong organizational and time management skills.
  • Strong multi-tasking skills to complete multiple projects simultaneously to maintain smooth processes.
  • Self-motivated and flexible, with a 'do whatever it takes' attitude to meet deadlines.
  • Ability to work both independently and collaboratively, managing tasks efficiently with minimal supervision while also thriving in a team-oriented environment.
  • Consistently demonstrate punctuality and reliability, ensuring timely attendance and dependable performance to support the agency's payroll processing, accounting, and reporting compliance.
  • Must maintain the highest level of confidentiality by safeguarding sensitive information and ensuring that all personally identifiable information is securely handled and disclosed only as authorized.
  • Must possess problem-solving and conflict resolution skills.
  • Strong interpersonal skills, collaborative work style, and strong oral/written and communication skills.
  • Well-defined organizational and time management skills.
  • Ability to handle intense situations, display good judgment, and decision-making skills, and remain calm and clearheaded under pressure.
  • Able to work effectively with a variety of people and personality types regardless of age, ethnicity, race, religion, sexual orientation, gender identity/expression, or socio-economic level.
  • Ability to mindfully promote equality and respect diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and all of the other fascinating characteristics that make us different.
  • Demonstrate the ability to successfully deliver culturally responsive services.
  • Knowledge of the various dimensions of diversity, including mental health, gender, race, and ethnicity.
  • Must use reasonable precautions in the performance of one's duties and adhere to all applicable safety rules and practices while acting in such a manner as to assure at all times, maximum safety to one's self, fellow employees, clients, and other persons contacted through TMHA business.
  • Conditions of employment include: Must be at least 18 years of age; possess a valid CA Driver's License, reliable transportation, proof of auto insurance, and DMV driving record that meets TMHA's current vehicle insurance requirements.
  • May be required to utilize personal vehicle and auto insurance.
  • Ability to possess and maintain good physical and mental health.
  • Attendance is an essential function of this job that requires face-to-face interaction with other employees.
  • Must comply with a TB assessment (possibly a TB test if needed to confirm a negative tuberculosis result) and receipt of a criminal record clearance through fingerprinting.
  • Must be able to successfully complete First Aid and CPR training.
Physical Demands:
  1. Seeing
  2. Hearing
  3. Speaking
  4. Stooping/Bending
  5. Moving around office
  6. Moving between offices/clients
  7. Driving
  8. Climbing
  9. Lifting/carrying heavy items
  10. Computer use
  11. Pushing/pulling/dragging items
  12. Using hands/fingers

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