Workplace Operations Specialist

1 day ago


New York, New York, United States Phyton Talent Advisors Full time
Job Title: Workplace Operations Specialist
Location: New York, NY
Salary: $65,000 - $85,000 per year

The Workplace Operations Specialist will serve as the main point of contact for all office-related inquiries. This individual will be responsible for managing office supplies inventory, ensuring adequate stock levels, and coordinating with vendors for office maintenance, cleaning, and repairs. Additionally, the Workplace Operations Specialist will oversee the setup and onboarding of office spaces for new hires, including desk assignments and IT equipment coordination.

Key Responsibilities:
  • Serve as the main point of contact for all office-related inquiries.
  • Manage office supplies inventory and ensure adequate stock levels.
  • Coordinate with vendors for office maintenance, cleaning, and repairs.
  • Ensure office equipment is functional and well-maintained.
  • Oversee the setup and onboarding of office spaces for new hires.

Facilities Management:
  • Monitor the cleanliness, safety, and organization of the workplace.
  • Liaise with building management regarding security, access, and facility updates.
  • Manage meeting room bookings and ensure common areas are presentable and well-equipped.

Event Coordination:
  • Assist in planning and executing company events, meetings, and team-building activities.
  • Coordinate catering and setup for meetings and office events.

Health & Safety:
  • Ensure compliance with workplace safety regulations.
  • Maintain emergency preparedness supplies and protocols.
  • Conduct regular safety checks and report issues promptly.

Employee Support:
  • Respond to employee requests regarding workspace adjustments or office needs.
  • Provide a welcoming experience for visitors and clients.
  • Support initiatives to enhance employee satisfaction, such as wellness programs or sustainability efforts.


  • New York, New York, United States DutchX Full time

    Job SummaryThe Workplace Safety Specialist will oversee DutchX's workers' compensation program, handling claims, creating and delivering safety training, and ensuring compliance with Occupational Safety and Health Administration (OSHA) requirements.This role involves working closely with employees and the insurance provider to manage on-the-job injury cases,...


  • New York, New York, United States UN Women Full time

    Work with UsWe are seeking a highly skilled and motivated International Workplace Relations Specialist to join our team at UN Women.About the JobThis role will support the implementation of inclusive workplace strategies, develop policies and procedures related to workplace relations and safeguarding, and provide guidance on standards of conduct and UN Women...


  • New York, New York, United States Abnormal Security Full time

    Job Title: Regional Workplace Operations ManagerAbout Us:Abnormal Security is a leading organization in the field of security, committed to providing innovative solutions to protect our clients' interests. Our team is passionate about delivering exceptional results and making a positive impact.Job Summary:We are seeking an experienced Regional Workplace...


  • New York, New York, United States Industrious Full time

    About the CompanyIndustrious is a leading provider of workplace-as-a-service solutions, boasting the highest-rated workplaces in the industry. Our mission revolves around creating exceptional days for teams of all sizes and stages, including our own.We believe that great days at work are built on strong team dynamics and meaningful problem-solving...


  • New York, New York, United States Talent Software Services Full time

    Job DescriptionThe Talent Software Services team is seeking an experienced Operations Support Specialist to support the success of our Workplace Experience Team in New York Office. This temporary role will play a vital part in ensuring the smooth operation of the office, providing administrative support, and assisting with special projects.About the RoleThis...


  • New York, New York, United States Ovation Workplace services Full time

    Ovation Workplace services is seeking a highly skilled Desktop Support and MAC Support professional to join their team. As a Desktop Technician, you will provide day-to-day local desktop support, receiving inbound calls, answering questions, troubleshooting, and documenting steps performed to resolve hardware, software, and application issues in a ticketing...


  • New York, New York, United States Datamaran Full time

    About DatamaranAt Datamaran, we're revolutionizing ESG solutions for global industry leaders. Our AI-powered SaaS platform empowers organizations to integrate ESG into core strategies, driving meaningful impact at scale.Our MissionWe've been on a mission since 2014 to deliver world-class solutions that enable businesses to align with stakeholder...


  • New York, New York, United States PAC NYC Full time

    Job Opportunity at PAC NYCWe are seeking a highly skilled Theatrical Operations Specialist to join our team at the Perelman Performing Arts Center (PAC NYC) in downtown Manhattan. This is a unique opportunity to be part of a dynamic and inclusive organization that values artistic excellence and community engagement.About UsPAC NYC is committed to creating...


  • New York, New York, United States aescape Full time

    Cultivate a Positive Office Environment and Drive Operational ExcellenceWe're Aescape, a pioneering lifestyle robotics company dedicated to redefining self-care. As an Office Manager, you'll play a pivotal role in creating a welcoming office environment, overseeing operations, and providing administrative support. This involves coordinating events, managing...


  • New Brunswick, New Jersey, United States IWG PLC Full time

    IWG PLC is seeking a talented Workplace Experience Specialist to join our team at one of our locations in New Brunswick, New Jersey.About the JobThis is an exciting opportunity to be part of a dynamic team that's shaping the future of work. As a Community Associate, you'll play a critical role in delivering exceptional customer experiences, fostering a sense...


  • New York, New York, United States Lifelancer Full time

    Company OverviewGenScript Biotech Corporation (HK.1548) is a global biotechnology group with an established presence across North America, Europe, the Greater China, and Asia Pacific. Founded in 2002, GenScript has built its business around leading gene synthesis technology, encompassing four major categories: life science CRO, enzyme and synthetic biology...


  • New York, New York, United States Michael Page Full time

    The role of Financial Operations Specialist involves processing invoices and payments, managing vendors, and supporting month-end closing processes. As a key member of the team, you will be responsible for ensuring accurate and timely financial reporting, maintaining compliance with relevant regulations, and implementing effective controls to mitigate...


  • New York, New York, United States Columbia University Full time

    Teach Digital Workplace Transformation at Columbia UniversityColumbia University's School of Professional Studies is seeking an experienced instructor to teach Digital Workplace Transformation, a core course for our M.S. in Information & Knowledge Strategy (IKNS) program.About the RoleThis part-time lecturer position involves leading online class lectures,...


  • New York, New York, United States Nesco Resource Full time

    Nesco Resource is a leading provider of staffing solutions with an immediate opening for a Production Associate in our dynamic team. As an Industrial Operations Specialist, you will play a crucial role in our manufacturing operations, contributing to a positive and efficient work environment.Shift Schedule:Day Shift: 5:00 am - 3:30 pm, Monday - Thursday...


  • New York, New York, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is seeking a highly organized and detail-oriented Fundraising Operations Specialist to support the development team with processing donations, administrative tasks, and data management.Key Responsibilities:Process donations and generate acknowledgement letters in a timely mannerMaintain and update donor management...

  • Medical Case Manager

    3 weeks ago


    New York, New York, United States The IMA Group Full time

    Company Overview:The IMA Group has been a leading provider of medical treatment and clinical advancements for over 30 years. As a company, we are committed to making a difference in the lives of individuals and organizations navigating challenging periods of health, work, and disability.About Us:We are seeking an experienced Medical Case Manager to oversee...


  • New York, New York, United States CosignMed Full time

    CosignMed is looking for an experienced OPERATIONAL SPECIALIST to support our team during ENT surgical procedures.This PRN/1099 role involves close collaboration with surgeons in major US hospitals. As an Operational Specialist, you will be responsible for providing technical support to surgeons and OR staff before, during, and after...

  • Operations Specialist

    4 weeks ago


    New York, New York, United States Cummins Inc. Full time

    At Cummins Inc., we are looking for a talented Operations Specialist to join our team specializing in manufacturing excellence. This role will make an impact in the following ways:Independent Operation: Operate machines and production equipment independently, ensuring quality and productivity requirements are met safely in a manufacturing environment.Safety...


  • New York, New York, United States Triveni IT Full time

    Job Title:Ecommerce Operations Specialist">About Triveni IT:We are a dynamic and innovative company looking for an experienced Ecommerce Operations Specialist to join our team. Our ideal candidate will have a strong background in e-commerce operations, with expertise in product data management, pricing, and inventory management.">Estimated Salary: $65,000 -...


  • New York, New York, United States Talent Software Services Full time

    About the RoleWe are seeking an Administrative Operations Specialist to join our team at Talent Software Services. This is a unique opportunity to shape the employee onsite experience and support the New York Office.About the TeamThe Workplace Experience Team at Talent Software Services is a dedicated group of individuals passionate about top-notch internal...