Administrative Support Coordinator for Faculty Members

5 days ago


Atlanta, Georgia, United States Georgia Tech Full time
Job Summary

Georgia Tech is seeking a highly organized and detail-oriented Faculty Support Coordinator to provide administrative support to a group of faculty members and their research groups. The successful candidate will be responsible for coordinating proposal preparation and submission, compiling information, and preparing drafts of correspondence and reports. Additionally, the Faculty Support Coordinator will process check requests, coordinate monthly purchases statement reconciliation, and enter purchase orders through the accounting system.

Responsibilities
  • Coordinate proposal preparation and submission, including data collection, tracking of statistical information, routing, and editing.
  • Compile information and prepare drafts of correspondence and reports.
  • Process check requests, including support documentation, and coordinate monthly purchases statement reconciliation.
  • Enter purchase orders through the accounting system.
  • Assist faculty members with interpretation and application of administrative policies and procedures.
  • Liaise with the financial office to coordinate oversight of sponsored project activity.
  • Coordinate hiring process for assigned group, including assembling personnel forms and arranging transportation and accommodation for new employees.
  • Coordinate and participate in visits, meetings, seminars, and video conferences.
  • Maintain faculty calendars and prepare and update faculty CVs and bio-sketches.
Requirements
  • Bachelor's degree or equivalent combination of education and experience.
  • Five to seven years of job-related experience.
  • Strong organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and accounting software.


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