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Property Management Assistant
2 months ago
About Us:
The Housing Opportunities Commission (HOC) of Montgomery County was founded in 1974 to address the critical need for affordable housing in the region.
HOC has the authority to acquire, manage, and operate housing facilities, as well as to facilitate the construction or renovation of residential properties. The organization also seeks financial support from various public and private entities to enhance its housing initiatives and provide essential social services, resident services, and childcare options.
Position Overview:
The Program Assistant I plays a vital role in delivering administrative and customer service assistance to the Property Management Scattered Site team. The individual in this position will handle incoming inquiries from clients seeking housing and maintenance information, as well as manage correspondence through word processing for letters, memos, and other documents. Additionally, the role involves the production of significant reports and periodic mailings related to departmental activities.
Key Responsibilities:
- Prepare and maintain various tracking reports.
- Coordinate meetings and resident events.
- Update and manage scattered site housing information on the HOC website.
- Create marketing materials such as brochures and flyers.
- Provide backup coverage for phone and front desk operations as necessary.
- Perform document scanning and file maintenance.
- Conduct data entry and create spreadsheets/reports using Excel or Google Sheets.
- Assist in addressing general inquiries related to the area of expertise.
- Complete other assigned duties as required.
Minimum Qualifications:
Experience:
Minimum of 2 years of administrative or secretarial experience in an office environment.
Education:
Associate degree or two years of college education. A combination of education and experience may be considered.
Knowledge, Skills & Abilities:
Possession of a valid driver's license is required. The candidate must be detail-oriented with strong organizational and interpersonal skills, capable of effective communication both verbally and in writing. The ability to prioritize tasks to meet deadlines is essential, along with dependability and attention to detail. Proficiency in MS Office Suite and experience with database management using Excel, Google Sheets, and other data management tools is necessary. Strong written and oral communication skills, along with knowledge of office policies and procedures, are expected. The ability to work accurately and efficiently is crucial.
- Salary Range: Grade 14 - Min: $44,240 - Max: $70,108 | Salary determined by departmental budget - Offer commensurate with experience.
HOC is an equal opportunity employer dedicated to fostering diversity and inclusion in the workplace. All qualified applicants will be considered for employment without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state, or local law.
HOC promotes a drug-free workplace and conducts criminal background checks, employment reference checks, and, where applicable, reviews driving records to determine employment suitability. Selected candidates will be required to undergo pre-employment drug and alcohol screening, with employment contingent upon the results.
