Compliance Manager

1 month ago

Gaithersburg, Maryland, United States Pratum Companies Full time
Job Summary

We are seeking a highly skilled Compliance Manager to join our team at Pratum Companies. The successful candidate will be responsible for ensuring compliance with various affordable housing programs, including the Housing Tax Credit program, the Tax-Exempt Bond program, the HUD program, and the HOME Investment Partnership program.

Key Responsibilities
  • Provide support to the Compliance & Leasing Consulting division, examining and reviewing resident files for overall compliance with applicable programs.
  • Serve as a liaison between clients, the traveling team, and the leadership team, ensuring effective communication and coordination of assignments.
  • Supervise and manage people in a respectful and professional manner, including recruiting, coaching, and performance management.
  • Review files to ensure compliance with applicable Affordable Programs, including Move-Ins, Annual Recertification, Interim Recertification, Gross Rent Changes, Terminations, and Initial Certifications.
  • Monitor Re-certification process to ensure community staff completes required certifications timely.
  • Ensure state monitoring databases are updated monthly as required.
  • Assist clients with preparation for MOR, MOR Mocks, LIHTC, and other relevant agency audits.
  • Provide technical assistance to strengthen processes, policies, and procedures to identify and correct non-compliance issues.
  • Gather and analyze accurate and relevant data to ensure program compliance with applicable federal and state rules and regulations.
  • Monitor EIV Compliance, ensuring reports are run timely and track site's review and investigation of discrepancies.
  • Ensure correct usage of income and rent limits as well as utility allowances.
  • Establish, maintain, and work cohesively with outside vendors, state compliance personnel, site teams, and home office staff to represent the company in a professional manner.
  • Create electronic compliance files as needed and directed.
  • Attend training sessions as needed to remain current with changes to compliance rules and requirements.
  • Assist in the development of materials and delivery of staff training to ensure compliance is being maintained for our clients.
  • Assist in the calculation of utility allowance when directed.
  • Visit/travel to properties within the company's portfolio to conduct site audits and pre-audit inspections, supervise and monitor the work performed by direct reports on consulting projects, and pitch-in to be hands-on for the work being done on such projects.
  • Perform administrative duties related to compliance, including filing, faxing, scanning, incoming calls, messages, and emails in a professional and respectful manner.
Requirements
  • A minimum of 3 years of work experience with affordable housing compliance (e.g., Section 8/LIHTC/Bond/HOME multilayered programs).
  • Must have the technical, interpersonal, and supervisory skills and experience to perform the duties and responsibilities as outlined.
  • TACCs, COS, BOS, AHM, or other widely known affordable housing compliance certifications required; must obtain/maintain professional designation related to housing compliance work specifically the HCCP within one year of employment in this position.
  • Express ideas and information clearly with others in person, in written form, and ability to interact and communicate respectfully with people over the telephone and email.
  • Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages.
  • Prior employee supervision/management experience is required, specifically in roles that include the responsibilities of hiring, coaching, performance management, work assignments, and tracking, etc. Experience managing a geographically dispersed team is preferred.
  • Extremely detail-oriented, service-focused, and organized with strong time management skills.
  • Able to thrive in a fast-paced environment with tight deadlines.
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint, OneNote).
  • Experience with property management software such as Yardi, Onesite, and/or MRI; ability to learn and use various software systems.
  • Must be willing to travel.
What We Offer

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer. This role is exempt and has an anticipated annualized base salary range of $65k-$85k for a new employee depending on a number of relevant factors, including individuals' experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 3 weeks sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company's website.

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