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Administrative Support Specialist

2 months ago

Lehigh Acres, Florida, United States Edmonson Electric LLC Full time
Job Description

Position Title: Office Assistant

Department: Administrative Services

Reports To: Office Manager

Indirect Supervision: Branch Manager/Director of Construction

Overview:

The Office Assistant is responsible for executing a variety of routine administrative tasks to enhance the efficiency of the organization. This role may require providing support across different departments as necessary.

Supervisory Role:


• None.

Key Responsibilities:


• Organizes and maintains filing systems, both physical and digital.


• Copies, categorizes, and archives documents related to office operations, financial transactions, and other relevant matters.


• Performs clerical tasks such as typing, filing, and completing basic forms.


• Operates standard office equipment including copiers, scanners, telecommunication systems, personal computers, and other office machinery.


• Provides coverage for various departments and roles as required.


• Sorts and distributes incoming correspondence to the appropriate department or individual.


• Executes additional duties as assigned.

Essential Skills and Qualifications:


• Strong organizational abilities and meticulous attention to detail.


• Proven time management skills with the ability to adhere to deadlines.


• Capable of typing at a minimum speed of 45 words per minute.


• Excellent verbal and written communication capabilities.


• Strong interpersonal skills and customer service orientation.


• Proficient in Microsoft Office Suite or similar software applications.

Education and Experience Requirements:


• High school diploma or equivalent is mandatory.


• Prior clerical experience in the construction industry is preferred.

Physical Demands:


• Extended periods of sitting at a desk and utilizing a computer.


• Ability to lift items weighing up to 15 pounds occasionally.