Administrative Specialist

7 days ago


Virginia Beach, Virginia, United States Virginia Jobs Full time
About the Position

The Administrative Specialist provides critical support to the Computer Science Office Manager and the department as a whole. This role involves a range of responsibilities, including HR, payroll, clerical, and administrative tasks. The successful candidate will serve as a liaison with other administrative offices of the School and the University, interact with departmental faculty, and assist with organizing various events sponsored by the department.

Key Responsibilities
  • HR and Payroll: Processes and submits all necessary paperwork to Human Resources for hiring of Graduate Teaching Assistants, Graduate Research Assistants, Undergraduate Teaching Assistants, Student Wage, Affiliate, and Wage positions. Monitors and approves all online and/or manually submitted time sheets for GTA, GRA, UTA, Student Wage, and Wage employees.
  • GTA Hiring Coordinator: Assists with faculty GTA coordinator to process and submit all necessary paperwork to CEC HR Liaison for student wage, wage, and graduate teaching assistants. Maintains office hours booking page and assigns office hours location to GTAs and Graduate Wage students.
  • Department Communication: Maintains department Outlook calendars, answers phones, and directs inquiries to appropriate personnel. Acts as backup telecom coordinator, orders and disseminates parking passes to adjunct faculty and visitors as needed, and assists with maintaining the department conference room calendar.
  • Maintain Department Equipment Records: Serves as department liaison for the annual fixed asset inventory and maintains thorough and up-to-date records on department-owned equipment.
  • Award Coordinator: Processes, submits, and monitors all necessary paperwork for scholarships, awards, and honorariums per GMU rules, regulations, policies, and procedures.
Requirements
  • High school diploma or equivalent.
  • Demonstrated experience with office software (particularly Microsoft Word and Excel) and email applications.
  • Prior experience effectively identifying and addressing problems.
Preferred Qualifications
  • Bachelor's degree in related field.
  • Human resources experience.
  • Experience in higher education.
  • Familiarity with University CT-Banner system.


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