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Experienced Administrative Coordinator

2 months ago

Miami, Florida, United States University of Miami Full time

Current Employees:

If you are currently employed at the University of Miami, please log in to Workday to utilize the internal application process. For guidance on applying for faculty or staff positions using the Career worklet, please refer to the appropriate resources.

The University of Miami/UHealth and the Department of Radiology presents an exciting opportunity for a Senior Administrative Assistant to contribute at the Medical Campus in Miami. The selected candidate will undertake a range of clerical duties and office support tasks for designated sections within the Department of Radiology, ensuring smooth operational workflows.

CORE JOB FUNCTIONS

  • Assists department and/or leadership with daily administrative responsibilities.
  • Generates basic reports, charts, budgets, and other presentation materials.
  • Addresses routine inquiries from both external and internal sources through standard correspondence.
  • Organizes meetings and records detailed minutes as required.
  • Handles phone communications, providing information to callers or directing them to the appropriate personnel. Manages appointments and updates calendars.
  • Arranges travel plans and bookings for department leadership and staff as necessary.
  • Drafts and types correspondence, including informative materials; develops spreadsheets and presentations.
  • Welcomes and offers general assistance to visitors. Establishes and maintains the department's filing system.
  • Complies with University and departmental policies and procedures while safeguarding University assets.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent.

Experience:

A minimum of 1 year of relevant experience.

Department Specific Functions

  • Procures office supplies.
  • Prepares financial documentation (IDRs, Expense Reports, Purchase Orders, work orders, check requisitions, etc.) for the department.
  • Oversees the scheduling for the auditorium and conference room.
  • Distributes schedules for assigned sections.
  • Maintains section schedules in Smart Web and QGenda.
  • Completes educational verifications for former residents and fellows.

Knowledge, Skills, and Attitudes:

  • General understanding of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports, and correspondence.
  • Effective communication skills in both oral and written forms.
  • Capacity to maintain positive interpersonal relationships.
  • Ability to handle confidential information with discretion.
  • Skill in completing tasks accurately and with attention to detail.
  • Proficiency in computer software, particularly Microsoft Office.

The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, tuition remission, and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America, and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, with over one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research, and patient care.

Job Status: Full time

Employee Type: Staff

Pay Grade: H5