Associate Director, Global Facilities and Operations

4 days ago

Waltham, Massachusetts, United States Deciphera Pharmaceuticals Full time
Job Summary

We are seeking an experienced Associate Director to lead our Global Facilities and EHS team at Deciphera Pharmaceuticals. This role will be responsible for overseeing the daily operations and maintenance of our facilities, ensuring a safe and healthy work environment for our employees and visitors.

Key Responsibilities
  • Oversee the management of multiple facilities locations, including corporate headquarters, offices, and research laboratories.
  • Provide global oversight and responsibility for buildings, equipment, building systems, general security, maintenance, and housekeeping.
  • Organize and manage service providers, including facilities management, support services, cleaning, and security.
  • Manage office management staff responsible for site operations, front desk reception operations, and inventory management of office supplies.
  • Responsible for physical security and access procedures and programs at all Deciphera locations.
  • Lead space planning initiatives and ensure any necessary internal movement of employees is flawlessly executed, minimizing business interruptions due to downtime.
  • Oversee site selection for new spaces as well as facilities expansion projects.
  • Partner with our Facilities & EHS team to develop and maintain emergency response plans, ensuring staff awareness and readiness for various scenarios.
  • Coordinate emergency response efforts as it relates to the Emergency Action Plan (e.g., evacuation, weather, and other business interruptions).
  • Coordinate, monitor, and ensure compliance with appropriate safety and environmental systems, policies and procedures as required through OSHA, EPA, DEA, DOT, emergency management, ergonomics, State, Federal and other regulatory standards.
  • Ensure all facilities and operations comply with local, state, and federal regulations, as well as industry standards.
  • Manage incident reporting and coordination with G&A Stakeholders regarding Workers' Compensation.
  • Oversee subject matter expert for EH&S, including professional development in addition to short- and long-term strategy, execution, implementation, and maintenance of the EHS function.
  • Lead and coordinate facility-related projects, from conception to completion, ensuring adherence to timelines, budget constraints, and regulatory requirements.
  • Evaluate, select, and manage relationships with external vendors and contractors for facility-related services and projects.
  • Introduce and oversee systems and procedures to ensure area is operated in a manner which meets all Environmental, Safety and Environmental standards.
  • Work collaboratively with the I&T Leadership Team and operational personnel to facilitate automation and systems implemented related to this function.
  • Work collaboratively with G&A and the Business to provide efficient and effective services and support related to this function.
Requirements
  • Bachelor's degree in Facilities Management, Industrial Hygiene, Environmental Safety, Occupational Safety and Health or related field required, advanced degree a plus.
  • Minimum 7-10 years' experience in operations, with at least 2 years in a leadership role.
  • Proven experience in facilities management, preferably in a biotech, life sciences, or pharmaceutical laboratory setting.
  • Experience in the operations and management of facility and utility systems in a Laboratory environment is preferred.
  • Certified Safety Professional (CSP) and Certified Industrial Hygienist (CIH) accreditations is a plus.
  • Experience with pharmaceutical/biotechnology laboratory system operations (including HVAC).
  • Strong project management skills with a track record of successful execution.
  • Exceptional attention to detail.
  • Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers.
  • Demonstrated outstanding organizational skills required; ability to effectively manage multiple priorities and adapt to changing priorities.
  • Excellent verbal and written communication skills coupled with a 'can do' and 'whatever it takes' attitude.
  • Prior administrative experience with HRIS, Project Planning, and EHS technologies preferred.
  • Advanced experience and capability with Microsoft Office products, including Excel.
  • Ability to meet and deal tactfully and courteously with salespeople, suppliers, architects, building contractors and regulatory personnel.
  • Ability to interpret specifications, blueprints, drawings, and readily determines the best bids or proposals.

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