Facilities Management Director

3 weeks ago

Cincinnati, Ohio, United States Hamilton County, Ohio Full time
Director of Facilities Job Description

About the Role:

The Director of Facilities will lead the strategic planning, daily operations, and overall management of the County's Facilities Department. This role requires a strong leader who can direct staff, oversee capital projects, and ensure the efficient maintenance and operation of county buildings.

Key Responsibilities:
  • Department Management: Administer the daily operations of the department, emphasizing teamwork, information-sharing, and a clear understanding of budgetary and financial planning policies, procedures, and goals.
  • Staff Supervision: Direct and supervise the Facilities Management Team, supporting goals, objectives, budgeting, and capital improvement projects.
  • Staffing and Retention: Determine staffing requirements, resolve staffing issues, and facilitate employee retention practices and succession planning.
  • Performance Measures: Establish appropriate performance measures in line with industry standards and best practices for all department divisions and functions.
  • Compliance and Safety: Ensure that all work complies with established policies, safety programs, and procedures.
Capital Projects Management:
  • Project Oversight: Lead the management of major capital projects, overseeing needs assessments, programming, project cost projections, public presentations, fund management, and schedules.
  • Project Delivery: Ensure that the design and construction phases of projects are completed on time and within budget.
  • Capital Planning: Prepare the annual capital improvement plan and budget and maintain and update the facilities master plans to ensure alignment with the County's strategic objectives.
Facilities Management Services:
  • Facilities Maintenance: Oversee facilities management services, ensuring the timely, cost-effective, customer-friendly, and professional maintenance of County buildings.
  • Service Quality: Ensure that all services meet the highest standards of quality and efficiency, contributing to the smooth operation of County facilities.
Energy Management and Sustainability:
  • Energy Management: Oversee the County's energy management program, which includes developing energy conservation initiatives, tracking energy usage, securing energy-related grants and special funding, and coordinating the use and payment of gas and electric utilities.
  • Sustainability Initiatives: Implement and monitor sustainability programs aimed at promoting environmentally friendly practices within County facilities.
Labor Relations and Collective Bargaining:
  • Collective Bargaining: Provide input during collective bargaining negotiations and attend quarterly labor management meetings.
  • Labor Relations: Collaborate closely with the County's human resources department to ensure compliance with collective bargaining agreements.
  • Grievance Management: Manage labor relations within the department and act as the Department's responder to grievances.
Records and Software Management:
  • Record Keeping: Maintain various records and software programs related to project management and the Integrated Workplace Management System (IWMS).
  • Preventative Maintenance: Implement and maintain a comprehensive preventative maintenance program and ensure that all records are up-to-date and accurately reflect the status of maintenance projects and related information.
Safety, Quality Control, and Compliance:
  • Safety and Compliance: Oversee the safety, quality control, and compliance systems within the department.
  • Facility Inspections: Regularly inspect facilities to ensure that buildings, grounds, and power plants are maintained in a safe, clean, and secure manner that meets all OSHA and ADA requirements.
Professional Development:
  • Industry Knowledge: Stay current on developments in facilities management by participating in relevant programs and organizations, attending conferences and seminars, and applying best practices to make informed decisions and recommendations.
Requirements:
  • Education: Bachelor's degree in a relevant field, such as Mechanical Engineering, Business/Public Management, or Real Estate Management.
  • Experience: 5 years of experience in facilities management, including building and grounds maintenance, security procedures, power plant operations, and management.
  • Certifications: In lieu of a Bachelor's degree, 15 years of successful facilities management experience may be acceptable, accompanied by completion of relevant certifications, such as BOMA's Real Property Administrator (RPA) or Certified Facilities Manager (CFM).
  • Equivalent Combinations: Equivalent combinations of education and/or experience may be substituted for the above requirements.
  • Driver's License: Valid Driver's License issued in the state of residency.
  • Criminal History Screening: Must pass a thorough criminal history screening.

Hazardous Working Conditions:

  • Physical Demands: May stand for long periods of time, lift heavy objects, and work in uncomfortably hot or cold environments, in awkward and cramped positions, or on ladders.
  • Weather Conditions: May be subject to inclement weather and require working outdoors.
  • Noise Levels: May be exposed to moderately loud noise from mechanical or electrical tools and equipment.
  • Toxic Materials: May be exposed to injury and toxic building/painting materials.
  • Violent Individuals: May be at risk of injury due to exposure to possibly violent or short-tempered individuals.

Preferred Qualifications:

  • Education: Bachelor's Degree in Architecture, Engineering, Planning, Facilities Management, or related field.
  • Public Leadership Certificate: Public Leadership Certificate or similar course.
  • Certified Project Manager: Certified Project Manager (CPM).

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