Office Services Coordinator

4 days ago


Bloomington, Illinois, United States Miles & Stockbridge P C Full time
Office Services Assistant

Miles & Stockbridge P C is seeking a highly organized and detail-oriented Office Services Assistant to join our Facilities Team. As an Office Services Assistant, you will play a critical role in maintaining the smooth operation of our offices.

Key Responsibilities:
  • Provide backup coverage to the reception desk during absences and daily lunches.
  • Set up and break down conference rooms for meetings and events.
  • Assist with video and audio conferences in the absence of our IT staff.
  • Coordinate the ordering of office supplies with the receptionist.
  • Report maintenance requests to the office administrator or receptionist.
  • Prepare vacated offices for occupancy for incoming attorneys and staff.
  • Assist with scanning and importing documents into our document management system.
  • Distribute paper in copy rooms, fill paper and copiers, and change toners in desktop printers.
  • Distribute interoffice mail and assist with mailings and courier requests.
  • Deliver and pick up mail and packages, and make court runs.
Requirements:
  • At least 1-3 years of experience in a commercial office or law firm.
  • Excellent organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proven customer service and interpersonal skills.
  • Reliable and dependable.
  • Ability to work independently and collaborate across multiple departments and levels of the firm.
  • Ability to work well under pressure and maintain a professional demeanor.
  • Ability to lift objects weighing up to 25 pounds.
Physical Demands:

While performing the duties of this position, the employee is regularly required to push, pull, lift, and move up to 25 pounds.

The employee is frequently required to walk, stand, stoop, kneel, crouch, and repeat motions that may include the wrists, hands, and/or fingers.

Miles & Stockbridge P C is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.


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