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Administrative Coordinator

2 months ago

Somerville, Massachusetts, United States The Planet Group Full time

About The Planet Group

The Planet Group is a dynamic and growing organization seeking an experienced Administrative Coordinator to join our team. As a key member of our staff, you will play a critical role in supporting our various initiatives, including fundraising and events.

Key Responsibilities

  • Grant Management
    • Under the direction of the Director of Community Outreach & Education, coordinate aspects of grant submissions, including research, drafting proposals, preparing reports, and tracking progress and compliance.
  • Marketing and Promotions
    • Under the direction of the Director of Communications and External Relations, prepare and distribute marketing and promotional materials related to events, corporate partnerships, and grant initiatives.
  • Donor Database Management
    • Maintain the donor database, utilizing the event and grant management functions.
  • Financial Management
    • Process all gifts, sponsorships, and other contributions, including invoicing sponsors and ensuring timely receipt of sponsorships.
  • Event Planning
    • Organize aspects of ADA Forsyth's internal and external events.
  • Administrative Support
    • Support the department with administrative tasks and other assigned duties as needed.

Qualifications

  • Bachelor's degree
  • 1-2 years' experience in academic, community-based or other non-profit organization a plus.
  • Experience working with databases (e.g. Salesforce, DonorPerfect, Blackbaud etc.) preferred.
  • Event fundraising support experience a plus.
  • Proficient in Microsoft Office products and ability to learn how to use new software quickly.
  • Innovative, creative, and solutions-oriented thinker with a collaborative approach to work.
  • Internal drive to produce high quality work.
  • Ability to coordinate and prioritize multiple projects with fast turnaround times and deadlines.
  • Strong written and oral communication and interpersonal skills.
  • Ability to work independently; show flexibility and adapt to changing priorities.
  • Attention to detail, flexibility, and a sense of humor/perspective is a must.