Administrative Coordinator
24 hours ago
Vista Packaging & Logistics is seeking a highly organized and detail-oriented Administrative Coordinator to provide critical support to our front office and operations staff. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operations of our facility.
Key Responsibilities- Clerical Support: Provide administrative assistance to the front office and operations staff, including answering phone calls, retrieving messages, and distributing information.
- Visitor Management: Greet visitors to the facility with professionalism and courtesy, ensuring a positive experience for our guests.
- Document Management: Process and distribute daily production reports, reconcile contract labor invoices, and maintain accurate records.
- Payroll Administration: Reconcile Vista associate payroll hours, record adjustments, and print bi-weekly time sheets for associate sign off.
- Onboarding and Compliance: Ensure onboarding paperwork for new employees is completed and sent to HR, and track employees' time off requests.
- Supply Chain Management: Order necessary supplies for the office and warehouse, ensuring a well-stocked and efficient work environment.
- Facility Management: Monitor the arrival of truck drivers onto Vista's property, ensuring a safe and secure facility.
- Experience: 2+ years in an office environment, with a minimum of 1 year working in HR processes.
- Technical Skills: Proficient with MS Office, with an emphasis on MS Excel.
- Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to interact with guests and Vista associates in a professional and courteous manner.
- Organizational Skills: Excellent organizational skills, with the ability to prioritize tasks in a fast-paced environment.
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Administrative Coordinator
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Senior Administrative Coordinator
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Administrative Coordinator
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Logistics Administrative Coordinator
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