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Transportation Administrative Specialist

2 months ago

Sacramento, California, United States Elk Grove Unified School District Full time
About the Employer

Elk Grove Unified School District is recognized for its dedication to educational excellence, serving a diverse community across its numerous schools. The district spans a significant area and is committed to integrating practical learning experiences with rigorous academic standards to equip students for future success.

Job Summary

The Transportation Department is responsible for providing safe and efficient transportation services to students, including those in traditional, year-round, and special education programs. With a vast network of buses covering millions of miles annually, the department plays a crucial role in ensuring students reach their destinations safely.

Job Description / Essential Elements:

CLASS TITLE: TRANSPORTATION ADMINISTRATIVE SPECIALIST

BASIC FUNCTION:

Under the supervision of the Director of Transportation, perform a range of financial accounting tasks and record-keeping functions related to payroll, accounts payable and receivable, departmental budgeting, and human resources; prepare and maintain various records and reports for internal departments; manage statistical and accounting documentation; and execute various clerical responsibilities.

ESSENTIAL FUNCTIONS:

- Support the Transportation Department by executing financial accounting tasks and maintaining records related to payroll, accounts payable and receivable, departmental budgets, and human resources.

- Process monthly payroll for Transportation staff, making necessary adjustments; maintain payroll management codes; and apply deductions and reimbursements for employee leave.

- Compile information for employee leave and disability reports; liaise with Payroll and Risk Management to ensure accurate information exchange; and prepare monthly absence reports.

- Manage invoices for accounts payable, ensuring timely vendor payments; arrange reimbursements for district expenditures; and process purchase requisitions and billing for accounts receivable.

- Assist in budget planning, revisions, and forecasts; prepare financial documentation; and monitor budgetary expenditures.

- Ensure drivers have access to contract hours and bus schedules; maintain records related to driver seniority and contracts; and prepare employee contracts to meet transportation needs.

- Conduct various clerical tasks associated with financial accounting and record-keeping; respond to requests for statistical information; and manage office supplies as needed.

- Operate standard office equipment and software; communicate effectively with parents, district staff, and external agencies to resolve issues.

- Maintain accurate records and reports related to assigned activities.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
- Accounting principles and practices.
- Preparation of financial statements and reports.
- Record-keeping techniques for financial and statistical data.
- Modern office procedures and equipment.
- Computer operation and software applications.
- Effective communication skills, both oral and written.
- Correct usage of English grammar and vocabulary.
- Interpersonal skills with an emphasis on tact and courtesy.
- Payroll processing and financial analysis techniques.

ABILITY TO:
- Execute various accounting functions and maintain accurate records.
- Perform clerical duties efficiently.
- Utilize computer software effectively.
- Prepare and maintain financial and statistical documentation accurately.
- Identify and rectify numerical errors.
- Process accounting transactions with precision.
- Interpret and apply relevant laws and regulations.
- Communicate clearly and effectively.
- Foster cooperative working relationships.
- Follow instructions and manage time effectively.
- Maintain consistent attendance and punctuality.
- Operate office equipment proficiently.

EDUCATION AND EXPERIENCE REQUIRED:

Any combination equivalent to: graduation from high school, supplemented by college-level coursework in business accounting or finance, and three years of progressively responsible experience in financial record-keeping.

WORKING CONDITIONS:

ENVIRONMENT:
Office setting with frequent interruptions.

Requirements / Qualifications

Complete the online application thoroughly and attach required documents in .PDF format, including a resume and a typing certificate verifying a speed of 35 (net) words per minute.

Comments and Other Information

The Elk Grove Unified School District is committed to providing an inclusive environment free from discrimination and harassment. For inquiries regarding compliance, please contact the appropriate district officials.