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Accounts Payable Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our team at the Hispanic Association of Colleges and Universities. The successful candidate will be responsible for processing disbursements to vendors, preparing remittance information, and maintaining accurate records.
Key Responsibilities- Process disbursements to vendors based on reconciliation of invoices, purchase orders, and receiving documents.
- Review purchase requisitions to ensure general ledger and budget codes are appropriate for the item(s) being purchased.
- Prepare all remittance information to be sent with each payment.
- Maintain American Express card records and post transactions to the general ledger.
- Prepare monthly, quarterly, and annual fiscal reports required by grants and contracts.
- Responsible for setting up individuals in accounting software and training users.
- Assist with annual audit.
- Perform other duties as assigned by immediate supervisor or senior management.
- Associate's degree from an accredited college or university, preferably in accounting, finance, economics, or related field required; or technical degree or certification from an accredited college or university and at least one year of related experience.
- Proficiency in Microsoft Office Suite or related software as well as other accounting software programs, especially Excel.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively respond to questions from management, staff, and vendors.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills for interacting with vendors and internal staff.
The employee will work a standard of 40 hours a week; however, longer hours may be necessary at times. Development activities, conferences, and events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
Equal Opportunity EmployerThe Hispanic Association of Colleges and Universities is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity and promotes equal opportunities for all employees and applicants.
