Accounts Payable Coordinator
4 weeks ago
Job Type: Full-time
Description
SUMMARYThe Accounts Payable Coordinator will be responsible for processing disbursements to vendors, reconciling invoices, and maintaining accurate financial records. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
BENEFITS- Generous company-paid benefits plan
- 15 company-paid holidays
- Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits
- Generous employer-paid contributions toward healthcare plan expense 403(b), employer contributions (no match required) starting at six months of service
- Employee Assistance Program
- Optional dental, vision, legal, identity protection, accident, cancer, hospital indemnity, and dependent life insurance plans
- Associate's degree from an accredited college or university, preferably in accounting, finance, economics, or related field required; or technical degree or certification from an accredited college or university and at least one year of related experience
- Non-profit sector experience preferred, but not required
- Proficiency in Microsoft Office Suite or related software as well as other accounting software programs, especially Excel
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively respond to questions from management, staff, and vendors
- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills for interacting with vendors and internal staff
- Must be able to work independently with minimal supervision in a fast-paced environment handling multiple projects with competing deadlines and be results-oriented
- Ability to work with mathematical concepts and apply concepts such as fractions, percentages, and ratios to practical situations
- Commitment to maintaining confidentiality of all financial data
- Works collaboratively and strategically in a team environment with all levels of professional, technical, and administrative staff to ensure the fulfillment of HACU's mission, goals, and objectives
- Process disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents
- Review purchase requisitions to ensure general ledger and budget codes are appropriate for the item(s) being purchased
- Prepare all remittance information to be sent with each payment
- Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generating 1099 forms
- Maintain American Express card records and post transactions to the general ledger
- Prepares monthly, quarterly, and annual fiscal reports required by grants and contracts
- Responsible for setting up individuals in accounting software and training users
- Assists with annual audit
- Other duties as assigned by immediate supervisor or senior management
- Works closely with Student Services Department on the printing and distribution of scholarship checks
- Closes PO's monthly
- Performs other duties as assigned
- Employee will work a standard of 40 hours a week; however, longer hours may be necessary at times
- Development activities, Conferences and events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings
- Working conditions are in an office environment
- Occasionally moves items weighing up to 10 pounds
- Occasionally move about the office
- Constantly operates a computer and other office productivity machinery
- Positions self to perform essential functions of the job in an office setting
- Must be able to remain in a stationary position
- Maintains and ensures security of HACU-issued equipment, software, data, and supplies
- Must be able to pass a criminal background check
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