Accounts Payable Specialist
1 month ago
We are seeking a highly skilled Accounts Payable Specialist to join our team at LOD Staffing. As an Accounts Payable Specialist, you will be responsible for efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment.
Key Responsibilities- Proactively manage business relationships with internal customers and assigned vendors to ensure excellent customer service.
- Monitor Accounts Payable processes, submit improvement recommendations, and update accounts payable training material as needed.
- Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency.
- Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.
- Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.
- Process invoices by manual entry, interface, or copy and paste function.
- Leads check run process on a rotating basis and submits the automated banking files.
- Researches and resolves vendor account issues.
- Ensure vendor discounts are taken as appropriate.
- Review and process employee expense reports.
- Maintains accounting ledgers by verifying and posting daily account transactions.
- Verifies vendor accounts by reconciling monthly statements.
- Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.
- Provides accounts payable training to various departments within the organization.
- Documents completion of assigned tasks and updates tickler file.
- Complete all duties as assigned or requested as outlined in operational and procedural guidelines.
- Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project assignments, etc.
- Participate in initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to create awareness, foster, cultivate and preserve a culture of equity, diversity, and inclusion.
- Recognize the significance of a data-driven organization that adheres to expanded policies and practices in the area of data governance.
- Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.
- Four (4) years of experience in high volume accounts payable processing in an automated environment.
- Must have the ability to learn and use cloud applications such as the Google GSuite applications, including but not limited to Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and Slides.
- Successful completion of a criminal history background check, education, and work history verification, and drug screening test.
- Ability to learn cloud technologies such as LucidChart for diagram, workflow and chart drawing.
- Experience with Vizio or equivalent is acceptable.
- Texas Class "C" driver's license at the time of placement and insurable by the organization's fleet and liability insurance carrier.
- Must have the ability to earn certifications as required by assigned tasks.
- Knowledge of modern office practices, procedures, and equipment.
- Knowledge of interpersonal skills.
- Ability to work confidentially with discretion.
- Ability to assure compliance with applicable policies, procedures, and governmental regulations.
- Ability to plan and organize work.
- Ability to operate a variety of office equipment and machines including computer terminals, computers, and spreadsheet applications.
- Excellent data entry skills.
- Ability to establish and maintain cooperative and effective working relationships with others.
- Ability to work independently with little direction.
- Ability to meet schedules and timelines.
- Ability to communicate effectively both verbally and in writing.
- Ability to work respectfully and courteously with staff and the general public.
- Basic knowledge of office software, including Adobe PDF, Excel, Windows, Google Drive, and Google applications.
- The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- To perform this job successfully, the employee is frequently required to remain in a stationary position.
- Daily movements include sitting, standing, operating computers and other office equipment, walking and moving about the office and/or community property, and attending onsite and offsite meetings.
- The employee must be able to complete data entry, utilize various portals, and communicate via email and verbally via telephone.
- Will need the ability to walk large properties and climb stairs.
- The employee must occasionally transport up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office Environment:
The noise level in the work environment is usually moderate.
High level of interaction with external/internal clients.
May be transferred or be required to work at different properties or sites for interim periods in order to support business needs.
Outside Environment:
Subject to environmental elements when conducting visits to various sites or participating in outside events.
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