Part Time Administrative Assistant
3 days ago
We are seeking a highly organized and detail-oriented Part Time Office Assistant to join our team at Colliers Engineering & Design. As a Part Time Office Assistant, you will provide administrative support to our Architecture and Engineering departments in our Philadelphia, PA office.
Key Responsibilities:- Greet visitors and provide a professional and welcoming experience.
- Contact employees based on visitor requests.
- Remain knowledgeable on company information, including service lines and geographic locations.
- Document management, including scanning, photocopying, and filing.
- Retrieve, open, and sort incoming mail and packages for the office.
- Maintain office supplies.
- Coordinate and schedule maintenance on office equipment as needed.
- Prepare outgoing mail and packages.
- Coordinate and organize meetings and manage calendars and lunch orders.
- Prepare updates to accounting database.
- Assist with other special projects as needed.
- Previous administrative support experience in a busy office setting.
- Proficiency in MS Office 2010 required.
- Ability to multi-task and work effectively within a team.
- Professionalism and effective communication skills a must.
- Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
At Colliers Engineering & Design, we are committed to providing a safe, comfortable work environment, potential for career advancement, and the ability to impact society through our projects. We offer a generous compensation package, including company-paid medical, dental, and vision coverage, paid pregnancy disability leave, short- and long-term disability insurance, life insurance, a company-matched 401(k)/Roth, paid time off, employee referral and professional license bonuses, and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We also have an internal culture that provides resources and technology needed to encourage personal and professional growth opportunities, including reimbursement for education, a free in-house resource for hundreds of educational and self-enrichment courses, mentorship program, wellness program, Women's Organization, and ongoing philanthropic opportunities.
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