Part Time Administrative Assistant

3 days ago


Philadelphia, Pennsylvania, United States Colliers Engineering & Design Full time
Part Time Office Assistant

We are seeking a highly organized and detail-oriented Part Time Office Assistant to join our team at Colliers Engineering & Design. As a Part Time Office Assistant, you will provide administrative support to our Architecture and Engineering departments in our Philadelphia, PA office.

Key Responsibilities:
  • Greet visitors and provide a professional and welcoming experience.
  • Contact employees based on visitor requests.
  • Remain knowledgeable on company information, including service lines and geographic locations.
  • Document management, including scanning, photocopying, and filing.
  • Retrieve, open, and sort incoming mail and packages for the office.
  • Maintain office supplies.
  • Coordinate and schedule maintenance on office equipment as needed.
  • Prepare outgoing mail and packages.
  • Coordinate and organize meetings and manage calendars and lunch orders.
  • Prepare updates to accounting database.
  • Assist with other special projects as needed.
Requirements:
  • Previous administrative support experience in a busy office setting.
  • Proficiency in MS Office 2010 required.
  • Ability to multi-task and work effectively within a team.
  • Professionalism and effective communication skills a must.
  • Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
What We Offer:

At Colliers Engineering & Design, we are committed to providing a safe, comfortable work environment, potential for career advancement, and the ability to impact society through our projects. We offer a generous compensation package, including company-paid medical, dental, and vision coverage, paid pregnancy disability leave, short- and long-term disability insurance, life insurance, a company-matched 401(k)/Roth, paid time off, employee referral and professional license bonuses, and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We also have an internal culture that provides resources and technology needed to encourage personal and professional growth opportunities, including reimbursement for education, a free in-house resource for hundreds of educational and self-enrichment courses, mentorship program, wellness program, Women's Organization, and ongoing philanthropic opportunities.



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