Financial Operations Specialist

7 days ago

Falls Church Virginia, United States Kastle Systems Full time

Overview:

Kastle Systems is a leading provider of managed security solutions, serving over 460 million square feet of real estate globally. Our clients span the commercial and multifamily real estate, education, and construction industries.

Our Mission:

We strive to deliver a world-class customer experience, ensuring that our customers' security needs are met with the most effective, efficient, and convenient solutions.

Our Solution:

Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves 24/7 performance for building owners, developers, and tenants.

Job Summary:

We are seeking an experienced Accounts Receivable Specialist to join our team. The successful candidate will be responsible for the billing and invoicing of revenue activities, including recurring monthly revenue, operations and maintenance fees, time and material work orders, and fixed fee installation work orders.

Responsibilities:

  • Responsible for invoicing all revenue activities, including recurring monthly revenue, operations and maintenance fees, time and material work orders, and fixed fee installation work orders.
  • Works with Kastle customer service and outside customers to explain invoice content and resolve billing-related issues.
  • Set-up recurring monthly billing templates from turn-on change order notice.
  • Calculate billing escalations.
  • Process adjustments to customer invoices.
  • Maintain tax-exempt customers list.
  • Complete W-9 forms and information requests from customers.
  • Routinely document and update accounting policies and procedures.
  • Special accounting projects as assigned.
  • Reconcile revenue-related general ledger accounts.
  • Upload invoices to 3rd party platform.
  • Process customer credit card payments.
  • Work with government & other automated invoice processing systems such as WAWF & IPP.
  • Provide support for annual financial statement audit.
  • Other duties as assigned.

Qualifications:

  • BS in Accounting.
  • At least 1 year of experience in accounting.
  • Exemplary MS-Excel and Word skills and experience working in Excel with large data sets.
  • Critical thinking and problem-solving skills.
  • Familiarity and experience with analyzing contracts.
  • Excellent written and oral communications.
  • Process-oriented.
  • Ability to handle multiple tasks in a fast-paced environment and meet deadlines.
  • Orientation to serve both external and internal customers.
  • Ability to work independently.

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