Financial Operations Specialist

2 weeks ago

Sioux Falls, South Dakota, United States Stan Houston Equipment Full time
Job Overview

Are you passionate about managing financial transactions and ensuring accuracy in financial records? Do you possess exceptional organizational skills and a keen eye for detail? If you thrive in a dynamic and demanding environment, we have an opportunity for you.

Stan Houston Equipment Company is looking for a dedicated Full-Time Accounts Payable Specialist to enhance our financial operations.

Working Schedule: Monday to Friday during standard business hours.

Key Responsibilities:

  • Review and validate purchase orders, invoices, and financial statements, ensuring they meet company standards and compliance.
  • Accurately assign general ledger codes to invoices and input data into the accounting system.
  • Process vendor payments, ensuring correctness, proper authorization, and compliance with payment schedules.
  • Oversee large check runs and weekly discount payments.
  • Manage ACH and automatic payments efficiently.
  • Handle credit card transactions and record expenses accurately.
  • Maintain monthly credit card billing and documentation.
  • Prepare and submit Positive Pay files to the banking institution.
  • Keep comprehensive and updated accounts payable records, including invoice documentation and payment histories.
  • Build and maintain effective relationships with vendors, addressing payment discrepancies and inquiries promptly.
  • Collaborate with various departments, including purchasing and finance, to resolve issues and facilitate smooth payment operations.
  • Ensure adherence to financial regulations and company policies, assisting with audits as necessary.
  • Generate account analyses and monthly reports, along with general ledger entries as required.
  • Track 1099 information and prepare year-end documentation.
  • Support annual audit preparations with necessary details and reports.
  • Identify and implement improvements to streamline accounts payable processes and enhance efficiency.
  • Prepare and manage sales tax filings for multiple entities.

Qualifications:

  • Strong understanding of accounting principles and financial regulations (GAAP).
  • Ability to analyze financial data, identify discrepancies, and reconcile accounts effectively.
  • Proficient in accounting software and MS Office Suite (Word, Excel, Outlook).
  • Strong multitasking abilities and time management skills to meet deadlines.
  • Effective verbal and written communication skills.
  • Excellent customer service and interpersonal abilities.
  • High attention to detail and accuracy.
  • Strong organizational, creative, and problem-solving skills.
  • Demonstrated integrity and confidentiality in handling sensitive financial information.
  • Flexibility in working hours to meet company needs.

Requirements:

  • High school diploma or equivalent.
  • Three to five years of experience in accounts payable or a related financial role.

What We Offer:

  • Competitive salary based on experience.
  • Comprehensive benefits package including health, dental, and vision coverage.
  • 401K Retirement Plan with company matching.
  • Group Life Insurance provided by the company.
  • Long-Term Disability Insurance at no cost to employees.
  • Employee discounts on store purchases.
  • Paid Time Off (PTO) and holiday pay.

Physical Requirements:

  • Ability to lift up to 25 pounds.
  • Capability to stand and sit for extended periods.
  • Moderate levels of grasping, fingering, and repetitive motions.
  • Visual acuity to ensure accuracy and thoroughness in work.
  • Ability to communicate clearly and understand spoken instructions.
  • Normal hearing capabilities.

Founded in 1948, Stan Houston Equipment Company has established itself as a reliable partner for contractors and builders in the region, offering a diverse range of construction equipment and services.

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