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Administrative Support Specialist

2 months ago

East Brunswick, New Jersey, United States HCLTech Full time
Executive Assistant to CXO

About the Role

HCLTech is seeking an experienced Executive Assistant to support our C-Level executives. As a key member of our organization, you will be responsible for providing exceptional administrative support, ensuring seamless operations, and maintaining the highest level of confidentiality.

Key Responsibilities:

  • Manage Sensitive Matters: Utilize discretion and confidentiality to manage sensitive matters, ensuring the integrity of our global operations.
  • Calendar Management: Coordinate daily calendars, meetings, and events, ensuring timely and efficient execution.
  • Travel Arrangements: Arrange travel and accommodations for executives, prepare expense reports, and maintain accurate records.
  • Communication: Screen incoming calls, take and deliver accurate messages, and respond to requests with professionalism and discretion.
  • Relationship Building: Develop and maintain effective relationships with executives, colleagues, and external partners.
  • Time Management: Utilize exceptional communication and time management skills to meet deadlines and prioritize tasks.
  • Executive Contacts: Manage executive contacts, ensuring accurate and up-to-date information.
  • Customer Service: Provide exceptional customer service, welcoming guests and responding to inquiries with professionalism.
  • Discretion and Confidentiality: Exercise discretion, confidentiality, and good judgment when handling sensitive matters.
  • Company Representation: Represent the company and executives in a positive light, demonstrating sound judgment and follow-through skills.
  • Ad Hoc Projects: Complete ad hoc projects as assigned, demonstrating flexibility and adaptability.
  • Calendar Organization: Organize complex calendars and schedules, resolving any scheduling issues with ease.

Requirements:

  • Education: Bachelor's degree required.
  • Experience: 10+ years of related experience in an executive assistant role supporting C-Level executives.
  • Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Soft Skills: Excellent communication and interpersonal skills.
  • Flexibility: Ability to work flexible hours as dictated by business needs.

Preferred Attributes:

  • Industry Experience: Previous experience in the IT industry.
  • Technical Knowledge: Familiarity with IT-related terminology and concepts.
  • Business Acumen: Strong business sense and ability to decipher priorities.
  • Commitment to Excellence: Commitment to excellence and performing duties at the highest level.
  • Communication Skills: Excellent communicator with the ability to interact with people of all levels.
  • Confidentiality: Ability to work with sensitive information and maintain confidentiality.
  • Teamwork: Team-oriented experience and approach.
  • Service Focus: Service focus and dedication to meeting expectations.
  • Critical Thinking: Ability to think critically and outside the box.