Administrative Support Specialist

4 weeks ago

Washington, Washington, D.C., United States Rividium Inc Full time
Job Summary

RiVidium Inc, a leading provider of technology solutions, is seeking a highly skilled and experienced Administrative Support Specialist to provide comprehensive secretarial and administrative support to various levels of management. This role is integral to our operations and is considered key personnel.

Key Responsibilities:

Provide a wide range of secretarial and administrative services, ensuring efficient correspondence tracking and management.
Engage in regular interactions with executive staff, action officers, and other personnel to develop priorities, emphasize areas, determine the scope of projects, and establish internal deadlines in alignment with overall mission requirements.
Assist in the performance of clerical and secretarial duties, requiring a comprehensive understanding of office routines and the organization's programs and procedures.
Support the continuity of operations for the office, overseeing day-to-day administrative actions, including responding to public inquiries, onboarding/out-processing staff, and liaising for enterprise services.
Handle short-lead suspense actions and correspondences, ensuring proper assignment and follow-up.
Utilize Task Management Tools such as the Correspondence and Task Management System (CATMS) or similar systems for managing senior executives' calendars, coordinating meetings, and arranging travel using the Defense Travel System.

Qualifications:

Minimum of six (6) years of executive administrative experience, preferably within a defense or government setting.
Minimum of three (3) years of experience with Task Management Tools such as CATMS.
Three (3) years of experience in managing senior executives' calendars, coordinating meetings, and arranging travel.
Demonstrated knowledge of administrative, correspondence, and office practices.
Familiarity with administrative policies and program goals.
Proficiency in creating ad hoc reports, SOPs, staffing reports, and other administrative documents.
Ability to maintain discretion and confidentiality in handling sensitive information.
U.S. citizenship and the ability to obtain a security clearance if required.

About the Organization

RiVidium Inc, established in 2008, is a VA-Verified SDVOSB and an SBA-Certified 8(a) company. We strive to be the missing element defining tomorrow's technology by meeting challenges of advancements in Logistics, Human Capital, Cyber, Intelligence & Technology. We are an equal employment opportunity employer and welcome applications from qualified candidates.

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