Administrative Coordinator

1 month ago


Lynnwood, Washington, United States Habitat for Humanity of Snohomish County Full time
Administrative Specialist Job Description

Habitat for Humanity of Snohomish County is seeking an experienced Administrative Specialist to support the operations of our organization. The ideal candidate will possess superior organizational skills, excellent attention to detail, and enjoy having the versatility of participating in various facets of the organization.

Key Responsibilities:
  • Front Desk Support: Greet visitors and staff while promoting a warm, welcoming office atmosphere.
  • Communication and Referral: Refer and direct phone calls, emails, and visitors as required.
  • Mail and Supply Management: Collect, sort, and distribute incoming and outgoing mail and deliveries, and order, organize, and maintain inventory of office supplies.
  • Employee Onboarding and Departure: Facilitate employee hiring, onboarding, and departure procedures.
  • Document Management: Organize and maintain digital and physical filing systems and databases, including confidential departmental files and records.
  • IT Support: Act as liaison to external IT consultant and provide basic office technology support and administration.
  • Process Improvement: Suggest process improvements and assist in establishing and maintaining efficient and consistent internal procedures.
  • Office Maintenance: Ensure office areas are clean, organized, and in good working order.
  • Event Planning: Assist in planning and logistics for office activities and events.
  • Donation Processing: Record and process incoming donations and gifts, and assist with sending appropriate correspondence.
Essential Qualifications:
  • Passion for Habitat's Mission: Have a strong passion for and be able to articulate the mission, values, and goals of Habitat for Humanity of Snohomish County.
  • Administrative Experience: Previous experience in an administrative role.
  • Communication and Interpersonal Skills: Excellent verbal and written communication skills, strong interpersonal and customer service skills, and ability to work with diverse backgrounds and capabilities.
  • Organizational and Analytical Skills: Superior organizational and analytical skills with a strong attention to detail.
  • Technical Skills: Advanced proficiency in technology, including Microsoft Windows, Microsoft 365 Suite, and Adobe Acrobat.

Habitat for Humanity of Snohomish County is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace and welcome applications from qualified candidates.



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