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Office Manager for a CPA Firm

2 months ago

Bloomfield Hills, Michigan, United States Doshi & Associates CPA PLLC Full time
Job Title: Office Manager for a CPA Firm

We are seeking a highly organized and detail-oriented Office Manager to join our team at Doshi & Associates, CPA, PLLC. As an Office Manager, you will be responsible for overseeing the administrative activities of our organization, ensuring seamless day-to-day operations, and providing exceptional support to our management team.

Key Responsibilities:

  • Manage and maintain accurate records and information
  • Plan and maintain work facilities to ensure a productive and safe environment
  • Provide administrative assistance to the management team, including preparing reports and presentations
  • Encourage and improve cross-departmental internal communication to foster a collaborative work environment
  • Perform various office tasks, including replenishing office supplies, distributing mail, and maintaining filing cabinets
  • Manage and distribute faxes, assemble tax returns, and log incoming work
  • Manage staff calendars, mail proposals to customers, and receive and post customer payments
  • Process credit card payments, post AP, and run credit card payments and batch out transactions
  • Answer phones, print and review timecards, and research and correct erroneous or missing time punches
  • Manage AR/AP, AR collections calls/statements, and general contractor invoices/payment applications
  • Make quarterly estimated tax payments, review and mail/hand-distribute W2s, and renew city business licenses and annual corporation renewals
  • Perform other duties as assigned by management

Qualifications:

  • Previous experience in administrative services or related fields
  • Ability to prioritize and multitask, with strong organizational skills and attention to detail
  • Strong leadership qualities and ability to multitask and stay organized
  • Possess 3 to 4 years of experience, with experience working in a public accounting firm and proficiency in QuickBooks a plus

Work Hours and Environment:

Our office is open from 9 am to 6 pm, Monday through Friday, with 40 hours of work per week. During tax season, March to April 15, overtime may be required. We offer a dynamic and supportive work environment, with opportunities for growth and development.