Office Coordinator

2 months ago


Fort Lauderdale, Florida, United States Five Star Fort Lauderdale Llc Full time
Job Overview

The Office Coordinator plays a vital role in ensuring the smooth operation of administrative tasks within the organization. Key responsibilities include:

  1. Managing Communication: Efficiently handles a multi-line telephone system, ensuring accurate message-taking and directing calls to appropriate management personnel in a courteous manner.
  2. Mail Management: Oversees the daily processing of incoming and outgoing mail, ensuring timely distribution to all staff members.
  3. Document Preparation: Composes, prepares, and reviews correspondence, emails, memos, and reports, maintaining confidentiality as necessary.
  4. Form Development: Designs and updates forms for internal use, utilizing knowledge of various software applications.
  5. Correspondence Maintenance: Creates and maintains template response letters for various incoming communications.
  6. File Organization: Keeps files organized and accessible, including the closing and scanning of documents.
  7. Administrative Support: Provides assistance with administrative tasks as needed or requested.
  8. Inventory Reporting: Reports inventory levels to the Office Manager and places orders for office supplies and equipment as instructed.
  9. Office Equipment Operation: Efficiently operates standard office equipment, including:
  • Multi-line telephone
  • Computer with printer
  • Photocopier
  • Fax/scan to email
  • Calculator
  • Email system
Additional Duties: Performs other related tasks as assigned.
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